Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with WSP USA, Inc. (formerly known as Parsons Brinckerhoff, Inc.), to add additional funds for design of the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project.
Ordinance 1824-2014 authorized the Director of Public Service to enter into a professional services contract with WSP USA for the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project. This project is the first of multiple phases of improvements to the N. Hamilton Road corridor from Morse Road to SR-161 and intersecting arterial roadways geared toward increasing vehicular capacity, extending bikeway facilities, and completing gaps in the pedestrian system.
Ordinance 2611-2015 authorized the Director of Public Service to execute a planned contract modification in the amount of $785,723.44. This amount was the difference between the original design fee for the project and the amount the department was able to initially fund.
Ordinance 2847-2018 authorized the Director of Public Service to execute an unplanned contract modification in the amount of $150,000.00. This modification was necessary to complete final plans and cover the cost of additional work requested during the Stage 3 review of the project. This modification included changes to lighting, traffic surveillance cameras, driveways, and waterworks.
This ordinance authorizes the Director of Public Service to modify the contract in the amount of up to $61,938.49. This is an unplanned modification that is necessary for plan sheet revisions and completing final plans. Additional cost will be incurred for changes in planned right-of-way due to negotiations with property owners and for best management practices necessitated by an Environmental Protection Agency permit revision. The best management practice changes relate to detention basin relocation, drainage, utilities, roadway work, and stormwater. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $1,000,000.00 (EL016820, Ord. 1824-2014)
The total of Modification No. 1: $785,723.44 (EL017621, Ord. 2611-2015)
The total of Modification No. 2: $150,000.00 (PO146211, Ord 2847-2018)
The total of Modification No. 3: $61,938.49 (this modification)
The contract amount including all modifications: $1,997,661.93
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against WSP USA.
2. CONTRACT COMPLIANCE
The contract compliance number for WSP USA is CC000455 and expires 6/01/20.
3. FISCAL IMPACT
Funding in the amount of $61,938.49 is budgeted in the Department of Public Service Capital Improvement Budget, Fund 7704 (Streets and Highways Bond Fund), project P530103-100054 (Arterial Street Rehabilitation - Hamilton Road - 161 to Morse Road - Phase A), Voted Carryover.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To authorize the Director of Public Service to enter into a contract modification with WSP USA in connection with the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project; to authorize the expenditure of up to $61,938.49 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($61,938.49)
Body
WHEREAS, the Department of Public Service is engaged in the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project; and
WHEREAS, contract no. EL016820 with WSP USA in the amount of $1,000,000.00 was authorized by ordinance no. 1824-2014 to partially fund a professional services contract with WSP USA for the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project. This project is the first of of multiple phases of improvements to the N. Hamilton Road corridor from Morse Road to SR-161 and intersecting arterial roadways geared toward increasing vehicular capacity, extending bikeway facilities, and completing gaps in the pedestrian system; and
WHEREAS, modification no. 1, EL017621, in the amount of $785,723.44, was authorized by ordinance no. 2611-2015 to provide the funding needed to complete the design for the project; and
WHEREAS, modification no. 2, PO146211, in the amount of $150,000.00, was authorized by ordinance no. 2847-2018 to cover the cost of additional work requested during review of the project; and
WHEREAS, it has become necessary to modify the contract in an amount up to $61,938.49 and provide additional funds for the project due to changes in planned right-of-way due to negotiations with property owners and for best management practices necessitated by an Environmental Protection Agency permit revision; and
WHEREAS, funding for this modification is available in Fund 7704, the Streets and Highways Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with WSP USA to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with WSP USA, Inc., Two Miranova Place, Suite 450, Columbus, Ohio, 43215, for the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project in an amount of up to $61,938.49.
SECTION 2. That the expenditure of $61,938.49, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100054 (Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.