Explanation
Need: The Civil Service Commission needs to modify the contract and increase the maximum authorized expenditure in the contract with The Ohio State University for pre-employment physicals and cardiovascular stress testing of public safety recruits in preparation for upcoming Police and Fire Academy classes. This modification is required in order to add funds for upcoming academy classes. Funding is typically added yearly or prior to each academy class. This modification includes a 3% increase in costs, from $504 to $519 per person, in accordance with the initial contract due to increases in costs of medical tests. In addition, in order to comply with new OPOTA requirements, the drug screening costs have increased by $20 per person to expand the substances included the test. The contract’s requirements cannot be awarded through other procurement processes since this a professional services contract that has already been awarded through the regular Request for Proposals process.
Bid Information: In 2016, the City of Columbus Civil Service Commission published a Request for Proposals (RFP 03283) for these services and sent the RFP to organizations registered with the City’s Vendor Services website. Proposals were accepted through December 21, 2016 and two proposals were received by the deadline. Neither organization had an MBE/FBE certification at the time of the proposal submission, although one is a government entity. An evaluation committee reviewed these proposals and the Executive Director selected The Ohio State University (Ordinance 0298-2017).
Emergency designation: Emergency legislation is requested in order to allow sufficient time for the Department of Public Safety to continue to schedule police and fire candidates for upcoming recruit classes.
Contract Compliance Number: 31-6025986, governmental agency, no expiration date.
FISCAL IMPACT: Funding for this service was budgeted in the Civil Service Commission’s 2019 general fund budget.
Title
To authorize the Executive Director of the Civil Service Commission to modify and increase the contract with The Ohio State University for the administration of pre-employment physicals and cardiovascular stress testing of public safety recruits; to authorize the expenditure of $118,660.00 from the general fund; and to declare an emergency ($118,660.00).
Body
WHEREAS, the City of Columbus Civil Service Commission accepted proposals from qualified companies for medical services; and,
WHEREAS, the Civil Service Commission awarded the contract to The Ohio State University; and,
WHEREAS an emergency exists in the usual daily operation of the Civil Service Commission, in that it is immediately necessary to modify and increase the contract with The Ohio State University in order to continue scheduling public safety recruits in preparation for upcoming academy classes, thereby preserving the public peace, property, health, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Executive Director of the Civil Service Commission be and is hereby authorized to modify and increase the contract with The Ohio State University for the purpose of administering pre-employment physicals and cardiovascular stress tests to public safety recruits for the Divisions of Police and Fire.
SECTION 2. That the expenditure of $118,660.00 or so much thereof as may be needed, is hereby authorized in Fund 1000 general fund in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.