Explanation
1. BACKGROUND
The Department of Public Service, Division of Design and Construction, administers construction projects within the City of Columbus. The Division has identified (2) two F-150s, a Ford Transit Connect, and (2) two Ford Rangers that need to be replaced due to age and condition and plans to purchase four (4) Ford Escapes and one (1) F-150 . The City has a multiple year Universal Term Contract for these vehicles with George Byers Sons, Inc.
The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for George Byers Sons, Inc., for automobiles for the Department of Public Service, Division of Design and Construction.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00, per 329.19(g):
George Byers Sons, Inc., PA003229, four (4) Ford Escapes and one (1) F-150 with automobiles, Expires 6/30/2020.
2. CONTRACT COMPLIANCE INFORMATION
George Byers Sons, Inc., contract compliance number is CC006608 and expires 12/4/2020.
3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the Construction Inspection Fund (5518).
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the automobiles can be ordered, built and be available for the upcoming construction season.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Automobiles for the Division of Design and Construction with George Byers Sons, Inc.; to authorize the expenditure of $119,909.00 from the Construction Inspection Fund (5518); and to declare an emergency. ($119,909.00)
Body
WHEREAS, the Department of Public Service, Division of Design and Construction, is responsible for inspecting construction projects; and
WHEREAS, the Division of Design and Construction has identified (2) two F-150s, a Ford Transit Connect, and (2) two Ford Rangers that need to be replaced due to age and condition and plans to purchase four (4) Ford Escapes and one (1) F-150 ; and
WHEREAS, the Purchasing Office established PA003229 for four (4) Ford Escapes and one (1) F-150 with automobiles, with George Byers Sons, Inc.; and
WHEREAS, is necessary to authorize the expenditure of up to $119,909.00 and establish a purchase order with George Byers Sons, Inc., in the amount of up to $119,909.00 to purchase the vehicles; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to associate all general budget reservations with the appropriate universal term contracts with George Byers Sons, Inc., so the equipment can be used for the upcoming construction season, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with George Byers Sons, Inc., for the purchase of four (4) Ford Escapes and one (1) F-150 for the Division of Design and Construction.
SECTION 2. That the expenditure of $119,909.00 or so much thereof as may be necessary is hereby authorized to be expended from the Construction Inspection Fund (5518) per the account codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.