Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with R.W. Setterlin Building Company for the renovation of front lobbies and office space at the Adams, Barnett, and Holton Community Centers. In addition to the contract with R.W. Setterlin, this ordinance will establish an auditor’s certificate for the purchase of furnishings that are a part of the renovation project.
Background: During the Summer of 2016, CRPD Design and Construction Staff visited all of the Department’s Community Centers to consult with Center Staff and compile a list of needed improvements at each of the centers. One of the major items identified during these visits was the need to renovate several lobbies in order to create a more accessible, welcoming, and safer experience for visitors. This project will provide new flooring, ceilings, lighting, painting, front desk, and other improvements to the Adams, Barnett, and Holton Community Centers lobbies and front office spaces.
This ordinance will also establish an auditor’s certificate in the amount of $50,000.00 for the purchase of furnishings for the lobbies being renovated. Competitive bids will be solicited and opened by the Purchasing Office and/or Recreation and Parks, purchased using a City of Columbus Universal Term Contract(s), or state term contract. This ordinance will authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract (UTC) Purchase Agreements for the purchase of furnishings as needed. It is necessary to authorize this expenditure to have the funding and approval complete to commence bidding and have the furnishings available upon completion of the renovations.
Total cost for the project will not exceed $590,000.00
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on January 28, 2019 and were received by the Recreation and Parks Department on February 21, 2019. Bids were received from the following companies:
Company Status Amount
R.W. Setterlin Building Company MAJ $450,000.00
Elford, Inc. MAJ $562,000.00
Gutknecht Construction Co. MAJ $584,000.00
GHM Inc, MAJ $633,257.00
After reviewing the proposal that were submitted, it was determined that R.W. Setterlin Building Company was the lowest and most responsive bidder.
R.W. Setterlin Building Company and all proposed subcontrators have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
R.W. Setterlin Building Company
560 Harmon, Ave.
Columbus, OH 43223
Rick Ziska, (614) 586-0242
CCN: 31-0836188
Contract Compliance Expiration Date: 01/02/2021
Emergency Justification: This legislation will need to be emergency in order to allow work to be completed by mid-June before the center begins operating under extended summer hours.
Benefits to the Public: This project will benefit the City and the surrounding community by improving the aesthetics and functionality of the local Community Centers. Residents will be more likely to visit their Community Center when the lobby feels safe and welcoming. They will also benefit from the improved functionality of the lobby that will result in better service from Community Center Staff.
Community Input/Issues: The main source of input on this project has been from CRPD Recreation Programing Staff including Community Center managers. These staff members work in the buildings on a daily basis and are very familiar with what improvements are needed to better serve their visitors.
Area(s) Affected:
Adams Community Center (Krumm Park): East Columbus (50)
Barnett Community Center: Mid East (57)
Holton Community Center: Greater Hilltop (53)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by strategically prioritizing community center improvements and by empowering center managers to optimize potential and improve service delivery. It will improve the consistency of the appearance of the community centers and remove access and circulation barriers.
Fiscal Impact: $590,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract and expenditures.
Title
To authorize the Director of Recreation and Parks to enter into contract with R.W. Setterlin Building Company for the renovation of front lobbies and office space at the Adams, Barnett, and Holton Community Centers; to authorize the transfer of $590,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of furnishings as needed; to amend the 2018 Capital Improvements Budget Ordinance 1010-2018; to authorize the expenditure of $590,000.00 from the Recreation and Parks Bond Fund; and to declare an emergency. ($590,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with R.W. Setterlin Building Company for the renovation of front lobbies and office space at the Adams, Barnett, and Holton Community Centers; and
WHEREAS, it is necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of furnishings; and
WHEREAS, it is necessary to authorize the transfer of $590,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2018 Capital Improvements Budget Ordinance 1010-2018 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $590,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director enter into contract with R.W. Setterlin Building Company in order to allow work to be completed by mid-June before the center begins operating under extended summer hours, thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with R.W. Setterlin Building Company for the renovation of front lobbies and office space at the Adams, Barnett, and Holton Community Centers.
SECTION 2. That the Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of furnishings on behalf of the Recreation and Parks Department in accordance with City Code Chapter 329 or using state term contracts per ordinance number 582-87.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the transfer of $590,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 7. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510023-100000; Franklin Park Cascades Improvements (SIT Supported) / $27,365 / ($27,365) / $0
Fund 7702; P510035-100004; Facility Improvements - Contingencies (SIT Supported) / $2,603 / ($2,603) / $0
Fund 7702; P510119-100000; Central Maintenance Zone Headquarters (SIT Supported) / $4,372,722 / ($560,032) / $3,812,690
Fund 7702; P510029-100000; Facility Upgrades (SIT Supported) / $0 / $590,000 / $590,000
SECTION 8. That, for the purpose stated in Section 1, the expenditure of $590,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.