Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Shelly & Sands, Inc., for the Economic & Community Development - Schottenstein Program (aka Parson Village Street Improvement) project and to provide payment for construction and inspection services.
The work for this project consists of constructing improvements on Parsons Avenue, Barthman Avenue, Washington Avenue, Innis Avenue, and Reeb Avenue including roadway milling and overlaying, curbs, sidewalks, curb extensions with landscaping, on-street parking areas, street trees, decorative post top lights, storm drain improvements, and waterline improvements.
The estimated Notice to Proceed date is April 24, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on March 7, 2019, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Shelly and Sands, Inc. |
$2,690,346.61 |
Columbus, OH |
Majority |
|
Trucco Construction |
$2,937,718.86 |
Delaware, OH |
Majority |
|
Complete General Construction |
$2,962,404.32 |
Columbus, OH |
Majority |
|
Double Z Construction |
$2,970,271.97 |
Columbus, OH |
Majority |
|
Danbert, Inc. |
3,581,805.26 |
Columbus, OH |
Majority |
Award is to be made to Shelly & Sands, Inc., as the lowest, responsive, responsible, and best bidder for their bid of $2,690,346.61. The amount of construction administration and inspection services is estimated to be $269,034.67. These costs will be allocated as project delivery costs for this project. The total legislated amount is $2,959,381.28.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly & Sands, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Shelly & Sands, Inc., is CC006043 and expires 03/01/2020.
3. PRE-QUALIFICATION STATUS
Shelly & Sands, Inc., and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
The Community Development Block Grant - Revolving Loan Fund, Fund 2249, will be used to fund this project in the amount of $2,959,381.28. This will allow for the timely expenditure of CDBG funds.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to meet the terms and conditions of the Community Development Block Grant agreement.
Title
To authorize the Director of Public Service to enter into contract with Shelly & Sands, Inc., for the Economic & Community Development - Schottenstein Program (aka Parson Village Street Improvement) project; to authorize the appropriation and expenditure of funds in an amount up to $2,959,381.28 from the Community Development Block Grant - Revolving Loan Fund to pay for the project; and to declare an emergency. ($2,959,381.28)
Body
WHEREAS, the Department of Public Service is engaged in the Economic & Community Development - Schottenstein Program (aka Parson Village Street Improvement) project; and
WHEREAS, the work for this project consists of constructing improvements on Parsons Avenue, Barthman Avenue, Washington Avenue, Innis Avenue, and Reeb Avenue including roadway milling and overlaying, curbs, sidewalks, curb extensions with landscaping, on-street parking areas, street trees, decorative post top lights, storm drain improvements, and waterline improvements; and
WHEREAS, Shelly & Sands, Inc., will be awarded the contract for the Economic & Community Development - Schottenstein Program (aka Parson Village Street Improvement) project; and
WHEREAS, the Department of Public Service requires funding to be available for the Economic & Community Development - Schottenstein Program (aka Parson Village Street Improvement) project for construction expense along with inspection services; and
WHEREAS, funding is available for this project through a reimbursable grant in the Community Development Block Grant provided by the United States Department of Housing and Urban Development; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Shelly & Sands, Inc., in order to complete needed improvements at the earliest possible time to meet the terms and conditions of the Community Development Block Grant agreement, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $2,959,381.28 is appropriated in Fund 2249 (CDBG-Revolving Loan Fund), Dept-Div 44-02 (Economic Development), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Shelly & Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio, 43223, for the Economic & Community Development - Schottenstein Program (aka Parson Village Street Improvement) project in the amount of up to $2,690,346.61 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary inspection costs associated with the project up to a maximum of $269,034.67.
SECTION 3. That the expenditure of $2,959,381.28 or so much thereof as may be needed, is hereby authorized in Fund 2249 (CDBG-Revolving Loan Fund), Dept-Div 44-02 (Economic Development), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.