Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #5) an existing Construction Administration and Construction Inspection (CA/CI) services agreement with DLZ of Ohio, Inc. for the Summit View Detention Basin CA/CI (CIP #610792-100003) The services for this contract include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. DLZ of Ohio, Inc. will perform construction administration/inspection services for Division of Sewerage and Drainage projects that commence construction during the years 2017 through 2019. The contract will be modified as needed throughout the three (3) year period to include projects as they go to construction. Projects are located throughout the City of Columbus.
Project List:
Summit View Detention Basin CA/CI (CIP #610792-100003)
1.1 Amount of additional funds to be expended: $127,049.28
Original Contract $ 797,020.89
Modification 1 $1,515,565.73
Modification 2 $ 634,634.87
Modification 3 $ 599,680.46
Modification 4 $ 60,141.60
Modification 5 $ 127,049.28
CONTRACT TOTAL $3,734,092.83
1.2 Reasons additional goods/services could not be foreseen:
This modification was planned at contract origination.
1.3 Reasons other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that commence during the three year (2017-2019) timeframe.
1.4 How cost of modification was determined:
The cost of Mod #5 was determined by negotiations between DLZ and DOSD.
2. PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Work will be completed within the timeframe established by the individual construction contracts.
3. CONTRACT COMPLIANCE INFO: DLZ of Ohio, Inc.: 31-1268980 | MBR | Exp. 02/28/2020 | Vendor #: 004939
4. EMERGENCY DESIGNATION: Is not requested at this time.
5. ECONOMIC IMPACT: Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repairs to existing sewers, and construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
6. FISCAL IMPACT: This ordinance authorizes the transfer within and the expenditure of up to $127,049.28 from the Storm Sewer Bond Fund 6204 and an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify (Mod #5) an existing Construction Administration and Construction Inspection (CA/CI) services agreement with DLZ of Ohio, Inc. for the Summit View Detention Basin Project; to authorize the transfer within and expenditure of up to $127,049.28 from the Storm Sewer Bond Fund; and to amend the 2018 Capital Improvements Budget ($127,049.28)
Body
WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, it is necessary to modify the original DLZ Ohio, Inc. agreement by adding a new project which does not change the scope or funding of the original projects; and
WHEREAS, the original contract number, PO079933; PO079934; PO079935 were authorized by Ordinance 1650-2017, passed July 31, 2017, executed by the Director on September 12, 2017; approved the City Attorney September 19, 2017; and certified by the Auditor on September 19, 2017; and
WHEREAS, modification number 1, contract number, PO097745 and PO097721 were authorized by Ordinance 2862-2017, passed December 4, 2017, executed by the Director January 5, 2018; approved the City Attorney January 12, 2018; and certified by the Auditor on January 12, 2018; and
WHEREAS, modification number 2, contract number, PO117632 and PO117643 were authorized by Ordinance 0709-2018, passed April 9, 2018, executed by the Director May 14, 2018; approved the City Attorney May 16, 2018; and certified by the Auditor on May 16, 2018; and
WHEREAS, modification number 3 was authorized by Ordinance 3024-2018 which passed December 10, 2018, executed by the Director on January 10, 2019; approved by the City Attorney on january 18, 2019; and the Purchase Order was certified by the Auditor on January 18, 2019; and
WHEREAS, modification number 4 was authorized by Ordinance 0031-2019 which was passed January 28, 2019 and will be established at a future date; and
WHEREAS, it is necessary to authorize a transfer within and expenditure of up to $127,049.28 from the Storm Sewer Bond Fund 6204; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to modify (Mod #5) an existing construction administration and construction inspection (CA/CI) services agreement with DLZ of Ohio, Inc. for the Summit View Detention Basin Project (CIP# 610792-100003) for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify (Mod #5) an existing service agreement with DLZ of Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229 for the Summit View Detention Basin Project (CIP# 610792-100003) to provide construction administration and inspection (CA/CI) services for sewer improvement projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the transfer of $127,049.28 within the Storm Sewer Bond Fund 6204 or as much as may be needed is hereby authorized per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of up to $127,049.28 is hereby authorized from the Storm Sewer Bond Fund 6204 per the accounting codes attached to this ordinance.
SECTION 4. That the 2018 Capital Improvements Budget Ordinance is hereby amended as follows:
FROM:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6204 | P611625-122181 | Blueprint Storm Sewer Cleaning and Televising Assessment Morrill/Ann | $294,627 | $167,577 | -$127,050 (Voted 2016 Debt)
TO:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6204 | P610792-100003 | Summit View Detention Basin | $0 | $127,050 | +$127,050 (Voted 2016 Debt)
SECTION 5. That the said firm, DLZ of Ohio, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.