Explanation
The purpose of this ordinance is to authorize the Director of Public Utilities to renew the service agreement with Johnson Controls Fire Protection LP (formerly SimplexGrinnell LP) for FEM 1390.2 Life Safety System Maintenance Services. This contract will provide for the performance of inspections, diagnostic tests and repairs for all accessible peripheral devices currently connected to the facility life safety systems at the Jackson Pike and Southerly Wastewater Treatment Plants and the Sewer Maintenance Operations Center (hereinafter referred to as "SMOC") at 1250 Fairwood Ave.
At the Jackson Pike and Southerly Wastewater Treatment Plants and SMOC, there is a need for the performance of inspections and diagnostic tests for all accessible peripheral devices currently connected to the Fire Protection Systems. This ordinance is being submitted in accordance with the Sole Source provisions of Columbus City Code, Section 329. Johnson Controls Fire Protection LP is the sole provider of the monitoring, maintenance and diagnostic testing of the systems.
The original contract covered a five-year (5) period from July 1, 2018 through and including June 30, 2023. For each year of the five year contract, funds for the services shall be reviewed and expenditures shall be approved by ordinance of City Council, and the appropriation and certification of funds by the City Auditor. This proposed renewal #1 is for year two of the five year contract (July 25, 2019-July 24, 2020). If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
SUPPLIER: Johnson Controls Fire Protection LP (58-2608861) Expires 10/15/20
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal #1 is $75,000.00. Total contract amount including this renewal is $142,390.57 (Original Contract: $67,390.57; This Ordinance (Renewal #1): $75,000.00).
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract award, as this is a planned renewal.
3. Reason other procurement processes were not used: Work under this renewal is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms, and conditions are in accordance with the original agreement.
FISCAL IMPACT: $75,000.00 is needed and budgeted for this contract within the Sanitary Sewer Operating Fund.
$69,267.67 was spent in 2018
$71,419.15 was spent in 2017
Title
To authorize the Director of Public Utilities to renew the agreement with Johnson Controls Fire Protection LP for FEM 1390.2 Life Safety System Maintenance Services for the Division of Sewerage and Drainage in accordance with the provisions of Sole Source procurement of the Columbus City Code; and to authorize the expenditure of $75,000.00 from the Sanitary Sewer Operating Fund. ($75,000.00)
Body
WHEREAS, Johnson Controls Fire Protection LP provides monitoring, maintenance and inspection of the security system which includes Fire Alarm Systems on a 24 hour, 7 days a week basis, for the 1250 Fairwood Complex (SMOC), and the Jackson Pike and Southerly Wastewater Treatment Plants; and
WHEREAS, it is anticipated that services under this agreement will be provided over a period of five (5) years on a year-to-year basis based on funding availability, mutual agreement by both parties, certification of funds by the City Auditor, and approval of Columbus City; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage now wishes to renew the agreement for the second year of the five year contract; and
WHEREAS, the City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract; and
WHEREAS, Johnson Controls Fire Protection LP is the sole provider for the above mentioned services, therefore, this ordinance is being submitted in accordance with the Sole Source provisions of Columbus City Code; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to renew the contract with Johnson Controls Fire Protection LP for Life Safety System Maintenance Services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to renew the agreement with Johnson Controls Fire Protection LP for FEM 1390.2 Life Safety System Maintenance Services for the Division of Sewerage and Drainage in accordance with the Sole Source provisions of Columbus City Code, Chapter 329.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $75,000.00 or so much thereof as may be needed, be and the same hereby is authorized in Fund 6100 Sewerage System Operating Fund in object class 02 Supplies and Materials and object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.