Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with ProLine Electric Inc. for the relocation of electric service at McFerson Commons Park.
Background: The McFerson Commons Electric Relocation project will remove an existing transformer pad, transformer, and disconnect switches currently located in McFerson Commons Park. These items will be relocated to a fenced area at the southwest corner of the intersection of Marconi Blvd. and West Street. Ground mounted pull boxes will be installed in McFerson Commons Park to maintain electric service to future park events. Relocating this large transformer and other electric equipment will open up the southeast corner of the park and improve views and park use in that area.
This project is to be funded using TIF funding and will also include a $50,000.00 payment to the Division of Power for the relocation of Primary Electric Service.
Total cost for the project will not exceed $210,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329 on November 30, 2018 and were received by the Recreation and Parks Department on December 18, 2018.
Company Status Amount
ProLine Electric Inc. MAJ $137,800.00
After reviewing the proposal that were submitted, it was determined that ProLine Electric Inc. was the lowest and most responsive bidder.
ProLine Electric Inc. and all proposed subcontrators have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
ProLine Electric Inc.
301 Cedar Hill Road
Lancaster, OH 43130
Nathan Shafer, (740) 687-4571
CCN: 31-1487377
Contract Compliance Expiration Date: 02/22/2019
Emergency Justification: This legislation will need to be emergency in order to allow the work to be completed prior to the busy summer event season in the park.
Benefits to the Public: This project will benefit the community by removing a large utility service from the park making more space available for park use and improving the appearance of the park.
Community Input/Issues: Since this project is for the relocation of a utility service, public input has not been directly sought on this project. However, the design of the electric relocation has been coordinated with Recreation and Parks Special Event staff to make sure that the electric service remains adequate for use during future events in the park.
Area(s) Affected: Downtown (55)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by providing needed infrastructure in the park and by allowing the park to function as a special event space.
Fiscal Impact: $210,000.00 is budgeted and available in the Pen West East TIF Fund 7415 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with ProLine Electric Inc. for the relocation of electric service at McFerson Commons Park; to authorize the appropriation of $210,000.00 within the Pen West East TIF Fund; to authorize the transfer of $210,000.00 between projects within the Pen West East TIF Fund; to authorize the expenditure of $210,000.00 from the Pen West East TIF Fund; and to declare an emergency. ($210,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to enter into contract with ProLine Electric Inc. for the relocation of electric service at McFerson Commons Park; and
WHEREAS, it is necessary to authorize the payment of $50,000.00 to the Division of Power for the relocation of Primary Electric Service; and
WHEREAS, it is necessary to authorize the appropriation of $210,000.00 within the Pen West East TIF Fund 7415; and
WHEREAS, it is necessary to authorize the transfer of $210,000.00 between projects within the Pen West East TIF Fund 7415; and
WHEREAS, it is necessary to authorize the expenditure of $210,000.00 from the Pen West East TIF Fund 7415; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Director to enter into contract with ProLine Electric, Inc., in order to allow the work to be completed prior to the busy summer event season in the park, for the preservation of the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with ProLine Electric Inc. for the relocation of electric service at McFerson Commons Park.
SECTION 2. That a payment of $50,000.00 to the Division of Power for the relocation of Primary Electric Service is hereby authorized by this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the transfer and appropriation of $210,000.00 is authorized within the Pen West East TIF Fund 7415 per the accounting codes in the attachment to this ordinance.
SECTION 6. For the purpose stated in Section 1, the expenditure of $210,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Pen West East TIF Fund 7415 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.