Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into a contract with H R Gray for professional construction management service related to the construction of a new clubhouse at the Champions Golf Course.
Background: This project will manage the construction of a 10,265 SF clubhouse at the Champions Golf Course. The facility will include a large 300 person event room, a 1,000 SF commercial grade kitchen, pro shop, dining area, and outdoor patio space. This building will replace an outdated concession stand housed in the barn that originally served as the course’s starter hut and is not large enough to support golf outings. The new clubhouse will help increase revenue for the course as well as provide opportunities for the course to host large events and rentals.
$311,531.19 Base Scope of Services
$30,000.00 Contingency for Additional Services (If Authorized)
Total cost for the services for this project will not exceed $341,531.19
Technical Proposals were requested from three Vendors that had been pre-qualified in accordance with City Code, Title 3, Section 329.26 on December 27, 2018 and received by the Recreation and Parks Department on January 18, 2019.
Vendor Status
AE Com MAJ
Ascension Construction Services MBE
H R Gray MAJ
The proposals were reviewed by an Evaluation Committee per City Code 329.28 (d). After review, the Evaluation Committee recommended that H R Gray be contracted to perform the professional construction management services.
Principal Parties:
H R Gray
3770 Ridge Mill Drive,
Columbus, Ohio 43026
Thomas Merritt, (614) 487-1335
CCN: 31-1050479
Contract Compliance Expiration Date: 07/11/2019
Emergency Justification: This legislation will need to be emergency in order to allow services to begin concurrently with the start of construction in April of 2019.
Benefits to the Public: This project will provide a new facility at an existing City property to allow it to better serve current visitors and also encourage greater use by the community.
Community Input/Issues: This project was partially initiated due to the request of visitors to the existing property for improved facilities. The features of the new facility will allow for a better user experience for both current and future visitors. Access to the golf course and tennis courts will be maintained throughout the majority of construction.
Area(s) Affected: Northeast (41)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by expanding revenue-producing amenities and by maximizing the use of existing recreational facilities for enhanced programming and offerings.
Fiscal Impact: $341,531.19 is budgeted and available in the Recreation and Parks Voted Bond Fund 7712 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into a contract with H R Gray for professional construction management service related to the construction of a new clubhouse at the Champions Golf Course; to authorize the expenditure of $341,531.19 from Recreation and Parks Voted Bond Fund; and to declare an emergency. ($341,531.19)
Body
WHEREAS, it is necessary to authorize direct the Director of Recreation and Parks Department to enter into a contract with H R Gray for professional construction management service related to the construction of a new clubhouse at the Champions Golf Course; and
WHEREAS, it is necessary to authorize the expenditure of $341,531.19 from the Recreation and Parks Voted Bond Fund 7712; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Director to enter into contract with H R Gray for professional construction management services in order to allow services to begin concurrently with the start of construction in April of 2019, for the preservation of the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into a contract with H R Gray for professional construction management service related to the construction of a new clubhouse at the Champions Golf Course.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $341,531.19 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7712 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.