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File #: 0866-2019    Version: 1
Type: Ordinance Status: Passed
File created: 3/20/2019 In control: Public Utilities Committee
On agenda: 4/29/2019 Final action: 5/2/2019
Title: To authorize the Director of Public Utilities to renew its contract with Cornerstone Maintenance Services, Ltd. to provide HVAC and Air Purification Equipment Maintenance Services for the Department of Public Utilities, and to authorize the expenditure of $425,000.00 from the Sewerage System Operating Fund and $30,000.00 from the Power Operating Fund. ($455,000.00)
Attachments: 1. 0866-2019 Financial Coding, 2. 0866-2019 Info. Form
Explanation

BACKGROUND: This ordinance authorizes the Director of Public Utilities to renew its contract with Cornerstone Maintenance Services, Ltd. to provide HVAC and Air Purification Equipment Maintenance Services for the various facilities within the Department of Public Utilities, FEM Project No. 1505.3. The Department facilities that are currently in need of this contract are Division of Sewerage and Drainage facilities, including the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and the Compost Facility, and Division of Power substations and buildings. Other Department facilities may be added in the future by modification. The work to be performed under this contract will involve HVAC & Air Purification units and their associated equipment and systems that require inspection, sampling, testing, troubleshooting, balancing, media replacement, maintenance, and repair or replacement of failed components. The work may also include updating of software for the various HVAC units or any HVAC associated equipment. Maintenance and repair of piping and ductwork are also considered part of the HVAC and Air Purification system and therefore part of the required work.

The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329. Two (2) bids (2 MAJ) were received and opened on June 6, 2018. Cornerstone Maintenance Services, Ltd. was awarded the contract as the lowest, responsive, and responsible bidder. The original contract was for one (1) year from the date of execution by the City of Columbus, with the option to renew for three (3) additional years, on a year-to-year basis. Renewals require approval of the City and the Contractor and must be approved by City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification will be requested. This proposed renewal #1 is for year 2 of the contract. The contract will be extend...

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