Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to purchase one (1) T200 EVSE Test Unit with a PL200 Load Emulator and an extended warranty. The EVSE allows the Department of Public Safety, Division of Support Services to test the electric vehicle ports around the City. The Duty of testing and sealing these electric vehicle readers are in the City Code under 2901.01. The testing of such device requires the use of equipment made for such purpose and compliant with NIST Handbook 44. The City has roughly 200 electric vehicle charge ports that are within a ten (10) mile radius of downtown. Currently these devices may only be tested using a time interval and not by the amount of electricity being purchased at the time of the transaction. The EVSE equipment will allow the Division of Support Services to begin conducting testing and inspections on the electric charge ports to make sure that the ports are charging per electricity used and not time.
Bid Information: RFQ011612 was opened on March 21, 2019, with two responses as follows:
Vinod L. Srivastava $27,500.00
Bearings and Industrial Supply Co Inc. $27,026.33
Based on lowest price, and the meeting of the specifications put forth, the recommendation is to award to Bearings and Industrial Supply Co Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Bearings and Industrial Supply Co Inc. No. CC011963 expires 5/3/2020.
Emergency Designation: The Public Safety Department respectfully requests that this legislation be considered an emergency measure to allow for the immediate purchase and implementation of the new EVSE system.
FISCAL IMPACT: This ordinance authorizes the expenditure of $27,026.33 within the General Permanent Improvement Fund for the purchase of one (1) T200 EVSE Test Unit with a PL200 Load Emulator and an extended warranty. This ordinance also amends the 2018 Capital Improvement Budget (CIB) and transfers funds within the General Permanent Improvement Budget for this purchase.
Title
To amend the 2018 Capital Improvement Budget; to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; to authorize the Finance and Management Director to enter into a contract with Bearings and Industrial Supply Co Inc. for the purchase of one T200 EVSE Test Unit with a PL200 Load Emulator and an extended warranty for the Department of Public Safety, Division of Support Services; to authorize the expenditure of $27,026.33 from the General Permanent Improvement Fund; and to declare an emergency. ($27,026.33)
Body
WHEREAS, RFQ011612 for the purchase of one (1) T200 EVSE Test Unit with a PL200 Load Emulator and an extended warranty was opened on March 21, 2019 for the Department of Public Safety, Division of Support Services; and,
WHEREAS, based on lowest price, and the meeting of the specifications put forth, the recommendation is to award to Bearings and Industrial Supply Co Inc.; and,
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; and,
WHEREAS, there is a need to purchase one T200 EVSE Test Unit with a PL200 Load Emulator and an extended warranty; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Bearings and Industrial Supply Co Inc. for the purchase one T200 EVSE Test Unit with a PL200 Load Emulator and an extended warranty system, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Bearings and Industrial Supply Co Inc. for the purchase of one (1) T200 EVSE Test Unit with a PL200 Load Emulator and an extended warranty for the Department of Public Safety, Division of Support Services.
SECTION 2. That the 2018 Capital Improvement Budget be amended in Fund 7748 as follows:
Project Number Project Name Funding Current CIB Amendment Revised CIB
P748999-100000 Unallocated GPIF Carryover $845,656 ($27,027) $818,629
P320020-100000 Safety System Updates GPIF Carryover $0 $27,027 $27,027
SECTION 3. That the appropriation and transfer of $27,026.33, or so much thereof as may be needed, is hereby authorized between projects within the General Permanent Improvement Fund 7748 per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $27,026.33, or so much thereof as may be necessary, be and is hereby authorized from the General Permanent Improvement Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.