Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to renew a contract to add funds for year three of the Collection Services of Yard Waste & Recyclables 2017 Contract with Rumpke of Ohio, Inc., in the amount of $9,017,736.00, and to authorize the Director of Public Service to execute contract modifications if needed to clarify terms and conditions of the contract or to implement program improvements and enhancements.
Continuation of a separate collection for yard waste and recyclable items is necessary to segregate them from the regular waste stream. This serves to extend the life of the landfill operated by the Solid Waste Authority of Central Ohio (SWACO).
The Collection Services of Yard Waste and Recyclables contract provides bi-weekly collection of recyclables and yard waste for residences, servicing of recycling containers deployed along Broad Street and High Street as part of the Pedestrian Recycling Program, glass pick-up from restaurants and bars along N. High Street as part of the Recycle On High program, and recyclable collection services for the solar compactors deployed in the Short North Area. The Department of Public Service issued a bid in 2016 to establish a contract to replace the expiring Collection Services of Yard Waste and Recyclables contract. City Council approved awarding this contract to Rumpke via Ordinance 0479-2017, passed by Council on 3/13/17. The contract is a five-year contract expiring 3/31/22, with five one-year renewal options. The contract does include a fuel price adjustment, so the contract amount could increase or decrease according to changes in the price of diesel fuel.
Original Contract Amount: $8,500,000.00 (Ordinance 0479-2017, PO052658)
Contract Year 2 (two) Amount: $8,730,000.00 (Ordinance 0607-2018, PO113383)
Contract Year 3 (three) Amount: $9,017,736.00 (This Ordinance)
Total Contract Amount: $26,247,736.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Rumpke.
2. CONTRACT COMPLIANCE
Rumpke’s contract compliance number is CC005677 and expires 3/12/2020.
3. FISCAL IMPACT
The Division of Refuse Collection's 2018 General Fund budget includes $5,389,741.00 available for this purpose and $3,627,995.00 is budgeted and available in the Street Construction Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow timely execution of this renewal to prevent a lapse of the recycling and yard waste collection contract in order to continue this service uninterrupted to residents.
Title
To authorize the Director of Public Service to renew the contract with Rumpke of Ohio, Inc., for yard waste and recycling collection services; to authorize the expenditure of up to $5,389,741.00 from the General Fund and up to $3,627,995.00 from the Street Construction Maintenance and Repair Fund to pay for the contract renewal; and to declare an emergency. ($9,017,736.00)
Body
WHEREAS, the City of Columbus provides yard waste and recyclable collection through a contract established through the bid process; and
WHEREAS, a five-year contract to perform these services was awarded to Rumpke of Ohio, Inc.; and
WHEREAS, year three of the contract is about to begin; and
WHEREAS, it is necessary to renew the contract and add funds to pay for year three; and
WHEREAS, it is necessary to authorize the expenditure of $3,627,995.00 in the Street Construction Maintenance and Repair Fund to provide additional funds needed for year three of the contract; and
WHEREAS, it is necessary to authorize the expenditure of $5,389,741.00 from the Division of Refuse Collection General Fund to pay for year three of the contract; and
WHEREAS, it may be necessary to execute contract modifications to clarify terms and conditions of the contract, and to execute contract modifications to implement program improvements and enhancements; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Refuse Collection Division, in that it is immediately necessary to renew the contract with Rumpke of Ohio, Inc., to prevent a lapse in the contract and to allow the unitnterrupted continuation of the service to residents, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to renew a contract with Rumpke of Ohio, Inc., 10795 Hughes Road, Cincinnati, OH, 45251, to pay for the Collection Services of Yard Waste & Recyclables 2017 contract.
SECTION 2. That the expenditure of $9,017,736.00, or so much thereof as may be needed, is hereby authorized in Fund 1000, the General Fund, and in Fund 2265 (Street Construction Maintenance and Repair Fund) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service is authorized to execute contract modifications if needed to clarify terms and conditions or to implement program improvements and enhancements.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.