Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional engineering services contract with Glaus, Pyle, Schomer, Burns and DeHaven, Inc., dba GPD Associates, for the Roadway Improvements - Livingston Avenue - Front to Fourth project.
Ordinance 1662-2014 authorized the Director of Public Service to waive bidding and enter into contract with GPD Associates in the amount of up to $1,000,000.00 for the Roadway Improvements - Livingston Avenue - Front to Fourth project. That project involves the preparation of detailed design plans for roadway improvements to Livingston Avenue and West Fulton Street from the western leg of Front Street to Oscar Alley, east of Fourth Street.
Ordinance 1844-2015 authorized the Director of Public Service to modify the contract with GPD Associates in the amount of up to $1,000,000.00 for the Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive project. This modification was necessary to include work requested and funded by Nationwide Children’s Hospital.
Ordinance 0063-2016 authorized the Director of Public Service to modify the contract with GPD Associates in the amount of up to $242,769.00 for the Roadway Improvements - Livingston Avenue Phase A - Front Street to High Street portion of the contract to add funds to complete the original scope of work. This portion of the work was a joint project between the Department of Public Service and the Department of Public Utilities.
This ordinance authorizes the Director of Public Service to modify the contract with GPD Associates in the amount of $270,000.00. This is a planned modification to add funds to complete the original scope of work. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
Original contract amount: $1,000,000.00 (Ordinance 1662-2014, EL016338)
Modification number 1: $1,000,000.00 (Ordinance 1844-2015, EL017376)
Modification number 2: $242,769.00 (Ordinance 0063-2016, PO000923)
Modification number 3: $270,000.00 (This ordinance)
Total amount of the contract (including this modification): $2,512,769.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Glaus, Pyle, Schomer, Burns & Dehaven, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for GPD Associates is CC006560 and expires 6/29/19.
3. FISCAL IMPACT
Funding in the amount of $270,000.00 is available within the Streets and Highways Bond Fund, Fund 7704, within the Department of Public Service. An amendment to the 2018 Capital Improvements Budget and a transfer of funds are necessary to align budget authority and funding for these project expenditures.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in the project schedule.
Title
To amend the 2018 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with GPD Associates in connection with the Roadway Improvements - Livingston Avenue - Front to Fourth project; to authorize the expenditure of up to $270,000.00 from the Streets and Highways Bonds Fund for the Department of Public Service; and to declare an emergency. ($270,000.00)
Body
WHEREAS, contract no. EL016338 with GPD Associates in the amount of $1,000,000.00, was authorized by ordinance no. 1662-2014; and
WHEREAS, modification no. 1, EL017376, in the amount of $1,000,000.00, was authorized by ordinance no. 1844-2015; and
WHEREAS, modification no. 2, PO000923, in the amount of $242,769.00, was authorized by ordinance no. 0063-2016; and
WHEREAS, it has become necessary to modify the contract in an amount up to $270,000.00 and provide additional funds for the Roadway Improvements - Livingston Avenue - Front to Fourth project; and
WHEREAS, this was a planned modification and is a continuation of existing work being performed; and
WHEREAS, an RFP solicitation effort for this work would not be practical or cost effective to the City; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and transfer cash to provide funding for project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into a contract modification with GPD Associates to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by Ordinance 1010-2018 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / 530103 - 100052 / Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road (Voted 2016 Debt SIT Supported) / $2,373,835.00 / ($220,000.00) / $2,153,835.00
7704 / 530161 - 100207 / Roadway Improvements - I70/71 South and East Freeway (Voted 2016 Debt SIT Supported) / $50,000.00 / ($50,000.00) / $0.00
7704 / P530161-100158 / Roadway Improvements - Livingston Avenue - Front to Fourth (Voted 2016 Debt SIT Supported) / $0.00 / $270,000.00 / $270,000.00
SECTION 2. That the transfer of $220,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100052 (Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530161-100158 (Roadway Improvements - Livingston Avenue - Front to Fourth), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Glaus, Pyle, Schomer, Burns & Dehaven, Inc., dba GPD Associates, 1801 Watermark Drive, Suite 150, Columbus, OH, 43215, for the Roadway Improvements - Livingston Avenue - Front to Fourth project in the amount of $270,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $270,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100158 (Roadway Improvements - Livingston Avenue - Front to Fourth), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.