Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Division of Support Services, to issue a purchase order in the amount of $325,000.00 with CDW-Government LLC for additional servers, components, server virtualization, and sever implementation. The Division of Support Services needs to purchase additional servers and network components for the CAD refresh. This purchase of servers, components, server virtualization, and sever implementation is from an existing State of Ohio Term Contract with CDW-Government LLC. The purchase by the City of Columbus from a State of Ohio contract is authorized by Ordinance 582-87 that allows for cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Contract #533110 exists for this purchase.
Contract Compliance: CDW-Government LLC Compliance No. CC007352 expires 1/31/2020.
Emergency Designation: The Division of Support Services respectfully requests that this legislation be considered an emergency measure to allow for the immediate funding needed for the replacement of servers and to begin the virtualization process.
FISCAL IMPACT: Funds for this purchase are budgeted and available within Public Safety's 2018 Capital Improvement Budget.
Title
To authorize the Finance and Management Director to issue a purchase order in the amount of $325,000.00 with CDW-Government LLC for additional servers, components, server virtualization, and sever implementation for the Department of Public Safety, Division of Support Services, from an existing Cooperative State of Ohio Term Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office; to authorize the expenditure of $325,000.00 from Public Safety's Capital Improvement Fund; and to declare an emergency. ($325,000.00)
Body
WHEREAS, the Division of Support Services is in need of new servers and network components to begin the virtualization and refresh process; and,
WHEREAS, a State of Ohio Term Contract established by the State of Ohio Department of Administrative Services Purchasing Office exists for these purchases; and,
WHEREAS, funds are budgeted in the Department of Public Safety's 2018 Capital Improvement Budget for the purchase of servers and network components, and,
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Support Services, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order for said services and devices and expend funds from the Capital Improvement Fund for the purchase of servers and network components to ensure the continued operability of the CAD system thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order for additional servers, components, server virtualization, and sever implementation for the Department of Public Safety, Division of Support Services, in accordance with an existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with CDW-Government LLC, the purchase from which is authorized by Ord. 582-87.
SECTION 2. That the expenditure of $325,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.