Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase IDEXX Testing Supplies with IDEXX Distribution, Inc. The Division of Water is the sole user for IDEXX Testing Supplies used for microbiological testing of City water to meet Federal and State of Ohio mandated regulations. IDEXX Distribution, Inc. is the sole source for these supplies as they are the sole supplier of the products to the Water Market. The term of the proposed option contract would be approximately three (3) years, expiring May 31, 2022, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
IDEXX Distribution, Inc., CC# CC007122 expires 3/27/2021, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Water, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires on April 30, 2019.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase IDEXX Testing Supplies with IDEXX Distribution, Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Body
WHEREAS, the IDEXX Testing Supplies Universal Term Contract will provide for the purchase of used for microbiological testing of City water to meet Federal and State of Ohio mandated regulations, and
WHEREAS, IDEXX Distribution, Inc. is the sole source provider of these goods and services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase IDEXX Testing Supplies with IDEXX Distribution, Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase IDEXX Testing Supplies for a term of approximately three (3) years, expiring May 31, 2022, with the option to renew for one (1) additional year, as follows:
IDEXX Distribution, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.