Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Small Electric Motors with Grainger and GD Supply. The contracts for Small Electric Motors will be used city wide for all departments and divisions. Small Electric Motors and associated parts are used to purchase, rebuild and replace any motors under 50 HP. The term of the proposed option contracts would be approximately three (3) years, expiring May 31, 2022 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 21, 2019. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011225). Five (5) bids were received. Three bidders were deemed non-responsive due to not completing catalog discount information.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Grainger, CC#007170 expires 3/21/2021, Accepted Manufactures: A.O. Smith, Baldor, Bell & Gossett, Century, Dayton, Fasco, Franklin, General Electric, Genteq, Leeson, Lincoln, Marathon, Siemens, Square D, and WEG, $1.00.
GD Supply, CC#004708 expires 3/20/2021, Accepted Manufactures: Allen Bradley, A.O. Smith, Baldor, Bell & Gossett, Century, Emerson, Fasco, Franklin, General Electric, Genteq, Leeson, Lincoln, Marathon, Reliance, Siemens, Universal, US Electric, White-Rodgers, WEG and Westinghouse, $1.00.
Total Estimated Annual Expenditure: $40,000.00, City Wide users.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Small Electric Motors with Grainger and GD Supply; and to authorize the expenditure of $2.00 from General Budget Reservation BRPO001107. ($2.00).
Body
WHEREAS, the Small Electric Motors Universal Term Contracts will provide for the purchase of motors under 50 HP and associated parts used to purchase, replace and rebuild throughout the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 21, 2019 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to enter into two (2) Universal Term Contracts for the option to purchase Small Electric Motors; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following two (2) Universal Term Contracts for the option to purchase Small Electric Motors in accordance with Request for Quotation RFQ011225 for a term of approximately three (3) years, expiring May 31, 2022, with the option to renew for one (1) additional year, as follows:
Grainger, Accepted Manufactures: A.O. Smith, Baldor, Bell & Gossett, Century, Dayton, Fasco, Franklin, General Electric, Genteq, Leeson, Lincoln, Marathon, Siemens, Square D, and WEG, $1.00.
GD Supply, Accepted Manufactures: Allen Bradley, A.O. Smith, Baldor, Bell & Gossett, Century, Emerson, Fasco, Franklin, General Electric, Genteq, Leeson, Lincoln, Marathon, Reliance, Siemens, Universal, US Electric, White-Rodgers, WEG and Westinghouse, $1.00.
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.