Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish purchase orders with Fujitec America in the amount of $40,000.00 for elevator maintenance and emergency service for the Facilities Management Division. These purchase orders for elevator maintenance and emergency services will be issued from a Universal Term Contract (UTC) previously established by the City of Columbus Purchasing Office.
Fujitec America, Inc. vendor no. 001627
PA000008 - elevator maintenance and emergency service - expires April 30, 2020
Fiscal Impact: This legislation authorizes an expenditure of $40,000.00 from the General Fund with Fujitec for elevator maintenance and emergency service for the Facilities Management Division. The Facilities Management Division budgeted $165,000.00 in the 2019 General Fund Budget. In 2017 and 2018, the Facilities Management Division expended $74,022.83 and $127,754.48 respectively from the General Fund for these services.
Title
To authorize the Finance and Management Director to establish purchase orders from an existing Universal Term Contract with Fujitec America, Inc., for elevator maintenance and emergency service for the Facilities Management Division; and to authorize the expenditure of $40,000.00 from the General Fund. ($40,000.00)
Body
WHEREAS, the Facilities Management Division has a need for elevator maintenance and emergency services; and
WHEREAS, the Purchasing Office has awarded a Universal Term Contract Purchase Agreement (PA000008, expires 4/30/20) for elevator maintenance and emergency service with Fujitec America; and
WHEREAS, this legislation authorizes the establishment of purchase orders with Fujitec American, Inc in the amount of $40,000.00 from the General Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Facilities Management Division, to authorize the Director of Finance and Management to establish purchase orders for elevator maintenance and emergency services from an existing Universal Term Contract; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to establish purchase orders from an established Universal Term Contract for elevator maintenance and emergency service for Facilities Management Division, as follows:
Fujitec America, Inc. vendor no. 001627
Contract Compliance No. 22-2190686
Expiration date: January 31, 2021
$40,000.00
SECTION 2. That the expenditure of $40,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved from the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.