Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Detroit Diesel Original Equipment Manufacturer (OEM) parts with Fyda Freightliner Columbus, Inc. The Division of Fleet Management is the primary user for Detroit Diesel OEM parts. Detroit Diesel OEM parts are used to repair city trucks. The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 28, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ011699). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Fyda Freightliner Columbus, Inc., CC# 004301 expires 5/31/2021, All Items, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance so that Detroit Diesel OEM parts are available as soon as practical.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract (UTC) for the option to purchase Detroit Diesel OEM parts with Fyda Freightliner Columbus, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Body
WHEREAS, the Detroit Diesel OEM Parts Universal Term Contract will provide for the purchase of Detroit Diesel OEM parts used to repair city trucks; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 28, 2019 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Detroit Diesel OEM parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Detroit Diesel OEM Parts in accordance with Request for Quotation RFQ011699 for a term of approximately two (2) years, expiring May 31, 2021, with the option to renew for one (1) additional year, as follows:
Fyda Freightliner Columbus, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.