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File #: 0808-2019    Version: 1
Type: Ordinance Status: Passed
File created: 3/13/2019 In control: Technology Committee
On agenda: 5/6/2019 Final action: 5/9/2019
Title: To authorize the assignment of all past, present and future business done by the City of Columbus with Vertiv Services, Inc. (CC#/FID#: 43-1798453) to Vertiv Corporation (CC#/FID#: 31-0715256); to authorize the Director of the Department of Technology to enter into contracts with Vertiv Corporation, for annual maintenance and related services associated with the Uninterrupted Power Supply (UPS) systems; to authorize the Director of the Department of Technology to enter into contract with Vertiv Corporation for heating, cooling and ventilation (HVAC) system and various equipment maintenance; to waive the competitive bidding provisions of the Columbus City Code; to authorize the re-establishment of remaining unspent/existing balances on previously authorized purchase orders so that outstanding invoices can be paid; to authorize the expenditure of $157,258.04, including contingency funds, from the Department of Technology, Information Services Division, Information Services Operating Fun...
Attachments: 1. Ord. 0808-2019 Quote - City of Columbus UPS Svc 2019_Vertiv, 2. Ord. 0808-2019 Quote - City of Columbus HVAC ATS GEN Svc 2019-20_Vertiv, 3. 2019 Vertiv T M Quote, 4. Ord. No. 0808-2019 - JB1796 City of Columbus SID 106761_Mammoth Units, 5. Sole Source Form_Ord. 0808-2019_Vertiv Corp, 6. Sole Source Letter - City of Columbus 2019_Vertiv, 7. Bid Waiver Ord. No. 0808-2019, 8. 0808-2019 EXP
Explanation

BACKGROUND:
This ordinance will authorize the assignment of all past, present and future business done by the City of Columbus with Vertiv Services, Inc. (CC#/FID#: 43-1798453) to Vertiv Corporation (CC#/FID#: 31-0715256). This ordinance will also allow for the remaining unspent/existing balances on the following purchase orders (PO's): PO148887 (line 10; 62010 - $3,773.21, PO148887 line 20 and PO113193 line 10 - 63260 totaling $6,805.58) for a total amount of $10,578.79 to be re-established so that outstanding invoices can be paid. These PO's were previously authorized by Ord. No. 0908-2018 passed by the Columbus City Council on 4/9/2018.

This ordinance authorizes the Director of the Department of Technology to enter into a contract with Vertiv Corporation for maintenance and related services on the City’s Uninterrupted Power Supply (UPS) systems. The City entered into an agreement (EL006410) for UPS maintenance services, authorized by ordinance 1160-2006. Last year, the agreement was continued by authority of ordinance 0908-2018, passed April 9, 2018, through purchase order PO113191. Approval of this ordinance will provide UPS maintenance services for the period April 19, 2019 to April 18, 2020, at a total cost of $65,835.42.

Although maintenance services for the UPS systems are available from other suppliers, Vertiv Corporation is the only factory authorized service provider for the UPS equipment used at the City's data centers. Where alternate providers of UPS services are required to utilize Liebert technicians, Vertiv Corporation's policy is to bill the end user directly and not the third party service provider; nor does Vertiv Corporation support third party organizations with technical back-up or guaranteed parts availability. Given the critical need for reliable UPS systems at the City's data centers, it is in the City's best interests to contract directly with Vertiv Corporation. As such, this ordinance is being submitted in acco...

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