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File #: 0848-2019    Version: 1
Type: Ordinance Status: Passed
File created: 3/18/2019 In control: Administration Committee
On agenda: 4/29/2019 Final action: 5/2/2019
Title: To authorize the City Auditor to enter into contracts with Ceridian HCM Dayforce, Presagia, HSO North America, Navigator, Knowledge Services, and/or such additional consultant vendors as may be necessary, for a modern payroll and personnel system; to provide funding for the implementation, support, hosting, and maintenance of Dayforce Payroll and Personnel system; to authorize the expenditure of up to $3,000,000.00 from the Auditor's Bond Fund for a total expenditure of $3,000,000.00; and to declare an emergency ($3,000,000.00)
Attachments: 1. 2019 Dax 0848-2019
Explanation

BACKGROUND: This ordinance NO. 0848-2019 authorizes expenditures of $3,000,000 for the implementation and support of a modern payroll and personnel system. This legislation authorizes the City Auditor to enter into contract with Ceridian HCM, Inc, Presagia Corp, HSO North America, Navigator, and Knowledge Services.

The City of Columbus payroll and personnel system was originally implemented in the 1980s and has been subsequently updated and programmed by the Department of Technology. The existing legacy system has been able to be updated and expanded internally to be reprogrammed for Y2K, changes in bargaining unit agreements, and overcome some initial design limitations for space; however, it has not kept up with the technical advances in areas such as providing a modern user interface, supporting end user inquiry and ad-hoc reporting, providing employee and manager self-service capabilities, and having the ability to import Time & Attendance collected by various systems across the City, which requires manual entry to be performed by city staff every pay period. Additionally, the Department of Technology has informed the City Auditor that the platform maintenance and support for the existing system has been contracted to December 31, 2020.

The Auditor’s Office, in conjunction with the Civil Service Commission, conducted an RFSQ process in accordance with Section 329.27 of Columbus City Code for a new Payroll & Personnel System and related professional services necessary to implement the proposed system.

Eleven (11) responses were received with fourteen (14) options presented to the City. The initial responses were evaluated using (1) the competence of the Offeror to perform the required service; (2) the ability of the Offeror to perform the required service competently and expeditiously; (3) past performance of the Offeror as reflected by the evaluations of the city agency, other city agencies and other previous clients of the Offeror; and ...

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