Explanation
1. BACKGROUND
The Department of Public Service, Traffic Management Division, employs personnel that are engaged in traffic sign, signal, permanent pavement marking application, and bikeway improvements on behalf of the Department of Development. Project costs incurred by the Traffic Management Division operating fund are salaries, overhead, overtime, equipment and other direct costs. The Traffic Management Division budgets the personnel and additional costs within the division’s operating fund (the Street Construction, Maintenance and Repair Fund). These project costs are capital eligible and doing so is consistent with earlier efforts by the division to reimburse its operating fund when the operating fund incurred expenses more appropriate to capital improvement funding.
This ordinance authorizes the expenditure of up to $312,351.78 for the purposes of reimbursing the Traffic Management Division operating fund for personnel expenses incurred on previous and future Department of Development street projects, for the purchase of materials to replenish materials used to complete past projects, and to purchase materials needed for upcoming Department of Development street projects. The material purchases will be made using universal term contracts established by the Purchasing Department. Employee wages, overtime, overhead and equipment costs will be tracked by the Traffic Management Division and recovered through internal invoice.
This legislation also authorizes the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the current, pending and future Universal Term Contract Purchase Agreements listed below for Traffic Management & Control for the Division of Traffic Management.
The following Purchase Agreement associations require approval by City Council in order for the division to expend more than $100,000.00 for pavement materials & aggregates, per 329.19(g):
Universal Term Contract Purchase Agreements: Traffic Management & Control
Reflective Sheeting
Traffic Signal Controller
Aluminum Street Sign Blanks
Traffic Pedestal Poles
Traffic Signal Strain Poles
Loop Detector Sealant
School Speed Limit Sign Supports
Audible Pedestrian Traffic Signals
Longitudinal Channelizers
Preformed Heat Fused Thermoplastic
Traffic Signal Heads
Traffic Sign Posts
Glass Beads
Traffic Pedestrian Signal Equipment
Traffic Signal Detector Equipment
Traffic Control Devices
Thermoplastic Pavement Marking Material
Glass Spheres
School Flashers
2. FISCAL IMPACT
Funding for this expenditure is budgeted and available within the Streets and Highways Bond Fund, no. 7704. An amendment to the 2018 Capital Improvement Budget and a transfer of cash are necessary to align budgetary authority and cash with the proper project.
3. EMERGENCY DESIGNATION
The division requests emergency action designation to allow the reimbursement of these operating expenses at the earliest possible time to provide adequate operating resources for the Street Construction, Maintenance and Repair Fund.
Title
To amend the 2018 Capital Improvement budget; to authorize the Director of Public Service to expend up to $312,351.78 to reimburse the Street Construction, Maintenance and Repair Fund for personnel and materials cost associated with sign, signal, permanent pavement marking application and bikeway improvements; to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Traffic Management & Control for the Division of Traffic Management; and to declare an emergency. ($312,351.78)
Body
WHEREAS, the Department of Public Service employs personnel that are engaged in traffic sign, signal, permanent pavement marking application, and bikeway improvements on behalf of the Department of Development and incurs various salary and material expenses within its operating fund associated with capital projects; and
WHEREAS, these costs can be capitalized; and
WHEREAS, the 2019 revenue estimate for the Street Construction, Maintenance and Repair Fund reflects and assumes this revenue; and
WHEREAS, it is necessary to authorize this expenditure in order to provide adequate operating resources; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service and the Department of Development in that it is immediately necessary to authorize reimbursement to the Street Construction Maintenance and Repair Fund at the earliest possible time to provide adequate operating resources for the Street Construction, Maintenance and Repair Fund, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted Carryover) / 1,074,468.00 / ($230,000.00) / $844,468.00
7704 / P440005-102136 / UIRF - South High Street Bike Facility (Voted Carryover) / $0.00 / $115,000.00 / $115,000.00
7704 / P440005-102138 / UIRF - South Side N/S Bike Facility (Voted Carryover) / $0.00 / $115,000.00 / $115,000.00
SECTION 2. The Department of Public Service employs personnel that are engaged in traffic sign, signal, permanent pavement marking application, and bikeway improvements on behalf of the Department of Development’s capital improvements program, and incurs other direct cost expenses in connection with that capital improvements program. The Director of Public Service hereby is authorized to expend $312,351.78, or so much thereof as may be necessary, from the Streets and Highways Bond Fund, 7704, to reimburse the Street Construction, Maintenance and Repair Fund, no. 2265, for these expenses, and to make purchases of materials needed for this program, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Traffic Management & Control for the Division of Traffic Management.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.