Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #7) an existing Construction Administration and Construction Inspection (CA/CI) services agreement with Prime AE Group, Inc. for the Woodward Avenue Sanitary Sewers Project, CIP 650570-100000 and the Woodward, Wildwood, and Woodnell Stormwater Sewer Project, CIP 610990-100001 (Woodward Ave Stormwater Projects). The services for this contract include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. Prime AE Group, Inc. will perform the CA/CI services for the Division of Sanitary Sewers and Drains on this project. The overall CA/CI contract is a three (3) year (2017-2019) contract that will be modified as new construction projects are identified. Projects are located throughout the City of Columbus.
Modification information: CA/CI project: Woodward Avenue Sanitary Sewers Project and the Woodward, Wildwood, and Woodnell Stormwater Sewer Project:
1.1 Amount of additional funds to be expended:_______ $390,245.55
Original Contract $ 818,854.35
Modification 1 $ 680,589.29
Modification 2 $ 98,106.23
Modification 3 $ 385,938.01
Modification 4 $ 862,977.80
Modification 5 $ 104,336.39
Modification 6 $ 263,382.27
Modification 7 (current) $ 390,245.55
CONTRACT TOTAL $3,604,429.89
1.2 Reasons additional goods/services could not be foreseen:
This modification was planned at contract origination.
1.3 Reasons other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that commence during the three year (2017-2019) timeframe.
1.4 How cost of modification was determined:
The cost of Mod #7 was determined by negotiations between Prime AE Group and DOSD.
2. PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Work will be completed within the timeframe established by the individual construction contracts.
3. CONTRACT COMPLIANCE INFO: Prime AE Group, Inc.: 26-0546656 | MBE | Exp. 9/21/2019 | Vendor #: 002102
4. EMERGENCY DESIGNATION: Is not requested at this time.
5. ECONOMIC IMPACT: The Division of Sanitary Sewers and Drains projects include rehabilitation of existing sewers, repairs to existing sewers, and construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
6. FISCAL IMPACT: This ordinance authorizes the following: the transfer within and the expenditure of up to $90,069.63 from the Sanitary Sewers General Obligation Bond Fund 6109, the appropriation and transfer within of $249,381.38 and the expenditure of up to $300,175.92 from the Storm Sewer Bond Fund 6204, and amends the 2018 Capital Improvements Budget. (Total expenditure: $390,245.55)
Title
To authorize the Director of Public Utilities to modify an existing Construction Administration and Construction Inspection services agreement with Prime AE Group, Inc. for the Woodward Avenue Sanitary Sewers Project and the Woodward Ave Stormwater Project; to authorize the transfer within and the expenditure of up to $90,069.63 from the Sanitary Sewers General Obligation Bond Fund; to authorize the appropriation and transfer within of $249,381.38 and the expenditure of up to and to $300,175.92 from the Storm Sewer Bond Fund; and to amend the 2018 Capital Improvements Budget. ($390,245.55)
Body
WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, this agreement modifies the original Prime AE Group, Inc. agreement by adding a new project and does not change the scope or funding of the original three projects; and
WHEREAS, Contract Nos. PO079936; PO079937; PO079938 were authorized by ordinance 1651-2017, passed July 31, 2017, executed by the Director September 12, 2017; approved the City Attorney September 15, 2017; and certified by the Auditor on September 15, 2017; and
WHEREAS, the first modification to the contract was authorized by ordinance 2868-2017, passed December 4, 2017 the PO097690, executed by the Director, January 5, 2018, approved by the City Attorney January 11, 2018, and certified by the Auditor, January 11, 2018; and
WHEREAS, the second modification to the contract was authorized by ordinance 0174-2018, passed February 5, 2018, the PO106161 was execution March 7, 2018, approved by the City Attorney March 13, 2018, and certification by the Auditor on March 14, 2018; and
WHEREAS, the third modification to the contract was authorized by ordinance 0509-2018, passed March 26, 2018, PO’s: PO115093 and PO115105 were executed by the Director April 30, 2018, approved by the City Attorney May 2, 2018, and certification by the Auditor on May 2, 2018; and
WHEREAS, the fourth modification to the contract was authorized by ordinance 0907-2018, passed May 7, 2018, the PO’s: PO123135 and PO123163 were executed by the Director June 30, 2018, approved by the City Attorney June 20, 2018, and certification by the Auditor on June 21, 2018; and
WHEREAS, the fifth modification for the CA/CI project for the Blueprint Clintonville 3: Lining Project was authorized by ordinance 2858-2018 which passed November 19, 2018, and PO152794 was executed by the Director January 9, 2019, approved by the City Attorney January 11, 2019, and certification by the Auditor on January 11, 2019; and
WHEREAS, the sixth modification for the CA/CI project for the Blueprint Clintonville 3: Lining Project was authorized by ordinance 2858-2018 which passed November 19, 2018, and PO160590, was executed by the Director March 6, 2019, approved by the City Attorney March 12, 2019, and certification by the Auditor on March 13, 2019; and
WHEREAS, it is necessary to authorize the transfer within and the expenditure of up to $90,069.63 from the Sanitary Sewers General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the appropriation and transfer within of $249,381.38 and the expenditure of up to $300,175.92 from the Storm Sewer Bond Fund 6204; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to modify a construction administration and construction inspection (CA/CI) services agreement with Prime AE Group, Inc., for the Woodward Avenue Sanitary Sewers Project, CIP 650570-100000 and the Woodward Ave Stormwater Project, CIP 610990-100001 (Woodward Ave Stormwater Projects) for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify (Mod #7) an existing construction administration and construction inspection (CA/CI) services agreement with Prime AE Group, Inc., 8415 Pulsar Place, Suite 300, Columbus, Ohio 43240 for the Woodward Avenue Sanitary Sewers Project and the Woodward Ave Stormwater Project to provide construction administration and inspection services in accordance with the terms and conditions of the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $90,069.63 within the Sanitary Sewer General Obligation Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $249,381.38 is appropriated in Fund 6204, per the account codes in the DAX Financial attachment to this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer $249,381.38 within the Storm Sewer Bond Fund 6204, per the account codes in the attachment to this ordinance.
SECTION 5: That the 2018 Capital Improvements Budget Ordinance is hereby amended as follows:
SANITARY
Fund | Project No. | Project Name | Current Authority | Revised Authority | change
6109 | 650234-100100 | SMOC Roof Replacement DPU Facilities #2 | $195,000 | $104,930 | (-$90,070)
6109 | 650570-100000 | Woodward Ave Sanitary Imp | $0 | $90,070 | (+$90,070)
STORMWATER
Fund | Project No. | Project Name | Current Authority | Revised Authority | change
6204/P685999-100000 (carryover)/ Unallocated Balance Fund 685/0/$623,200/+623,200 (Establish Authority to Match Cash)
6204/P685999-100000 (carryover)/Unallocated Balance Fund 685/$623,200/$373,819/-$249,381
6204/P610990-100000 (carryover)/North Central Area Wide SSI’s/$18,151/$50,795/+$32,644 (Establish Authority to Match Cash)
6204/P610990-100000 (carryover)/North Central Area Wide SSI’s/$50,795/$0/-$50,795
6204/P610990-100002 (carryover)/17th Avenue Improvements/$30,764/$0/-$30,764
6204/P610990-100001 (carryover)/Woodward, Wildwood, Woodnell SSI/$676,519/$976,695/+300,176
SECTION 6. That the expenditure of up to $$390,245.55 is hereby authorized from the Sanitary Sewer G.O. Bond Fund 6109 and Storm Sewer Bond Fund 6204 per the accounting codes attached to this ordinance.
SECTION 7. That the said firm, Prime AE Group, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage.
SECTION 8. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.