Explanation
The City of Columbus Department of Public Safety, Division of Police has a need to purchase three (3) QuantStudio quantification instruments and two (2) Veriti amplification instruments with their associated services plans. The instruments will be used by the DNA unit to quantify the amount of DNA present in the DNA extracts and to amplify target regions of DNA to generate DNA profiles that can be used for comparison. The purchase of three QuantStudio quantification instruments and two Veriti amplification instruments with the associated services plans cost $162,999.49.
Bid Information: Life Technologies Corporation, which is a part of Thermo Fisher Scientific, is the sole vendor that can provide the required items without having to change the current chemistries and protocols, which would cost over $50,000 and take six to nine months to complete. Therefore, this purchase shall be awarded in accordance with provisions of Section 329.19 (Sole Source) of the Columbus City Code, 1959.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite the process of this purchase in order to meet the deadlines of the grant award.
Contract Compliance #330373077 expires on 7/25/2019.
FISCAL IMPACT: All of these purchases will be made using funds from the 2019 DNA Capacity Enhancement Grant.
Title
To authorize and direct the Finance and Management Director to enter into a contract with Life Technologies Corporations a part of Thermo Fisher for the purchase of three (3) QuantStudio quantification instruments and two (2) Veriti amplification instruments with their associated services plans for the Division of Police, in accordance with sole source procurement provisions, to authorize the expenditure of $162,999.49 from the General Government Grant Funds, and to declare an emergency. ($162,999.49)
Body
WHEREAS, the Division of Police was awarded a grant that can be used to purchase equipment for DNA quantification and amplification of samples; and
WHEREAS, this equipment will quantify the amount of DNA present in the DNA extracts and amplifies target regions of DNA to generate DNA profiles that can be used for comparison.
WHEREAS, Life Technologies Corporation, a part of Thermo Fisher is the sole source provider from whom to purchase this type of forensic equipment without having to change the current chemistries and protocols, which would cost over $50,000 and take six to nine months to complete; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.19 sole source of the City of Columbus Codes, 1959; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Police, in that it is immediately necessary to expedite the process of this purchase in order to meet the deadlines of the grant award, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into contract with Life Technologies Corporations for the purchase of three (3) QuantStudio quantification instruments and two (2) Veriti amplification instruments with their associated services plans for the Division of Police.
SECTION 2. That the expenditure of $162,999.49 or so much thereof as may be needed, is hereby authorized in Fund 2220 (General Government Grant Fund) 3003-30 (Police), Project 331906 (2019 DNA Capacity Enhancement Grant) in object class 06 (Equipment) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That said agreement shall be awarded in accordance with provisions of Section 329.19 (Sole Source) of the Columbus City Code, 1959.
SECTION 6. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.