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File #: 0988-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/1/2019 In control: Technology Committee
On agenda: 4/29/2019 Final action: 5/2/2019
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology for various city departments, to establish a purchase order/contract with Diversatec Resources, Inc. utilizing an Ohio State Term Schedule (STS) for the purchase of Accela software licensing and maintenance and support services; and to authorize the expenditure of $343,963.30 from the Department of Technology, Information Services Operating Fund, and to declare an emergency. ($343,963.30)
Attachments: 1. 0988-2019 EXP, 2. 0988-2019 Diversatec STS accela quoteQ190073, 3. 0988-2019 STS 534354 front page Accela, 4. 0988-2019 STS 534354 Accela price list denoted items, 5. 0988-2019 STS 534354 vendor list, 6. 0988-2019 Accela Award Letter
Explanation

BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology for various city departments, to establish a purchase order/contract with Diversatec Resources, Inc. utilizing an Ohio State Term Schedule (STS) expiration date (06/30/2019), schedule number: 534354-14 for the purchase of annual Accela software licensing and maintenance and support services with a term period of April 1, 2019 to March 31, 2020, in the amount of $343,963.30. Specifics as to licenses original purchase date, licenses type, quantity, associated term period and applicable software licensing and maintenance and support cost for each item is outlined in detail on attachment: 0988-2019 Diversatec STS accela quote Q190073. (See attachment)

The Department of Technology (DoT) through utilization of bids from the Ohio STS, received (3) three bids in response for the annual renewal of Accela licensing and maintenance and support service with Diversatec Resources, Inc. with the lowest price of the three vendors. Therefore, the department is recommending that the purchase order/contract be awarded to Diversatec Resources, Inc. in the amount of $343,963.30.

Vendors: Amount
Diversatec Resources, Inc. $343,963.30
Carahsoft $344,054.11
Brown Enterprise Solutions $347,510.71

The original contract for this software (CT17745) was awarded to Open Data Systems as a solution for tracking building permit activity. The annual contract was transferred to Accela, Inc. in 2001 when Open Data Systems was acquired under ordinance 1754-01, passed October 22, 2001. The most recent contract for the Accela licensing and maintenance and support was authorized by ordinance 0738-2018, passed March 26, 2018 establishing PO119505.

The contract supports the provisions for se...

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