header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 0995-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/2/2019 In control: Technology Committee
On agenda: 5/6/2019 Final action: 5/9/2019
Title: To amend the 2018 capital improvements budget; to appropriate and transfer $630,000.00 in general permanent improvement funds to the Department of Technology; to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/purchase agreements with Brown Enterprise Solutions, LLC., SoftChoice, LLC, and with the State Term Contract with Synnex Corporation for the purchase of new and replacement of computers and related peripherals; to authorize the expenditure of $630,000.00 from the general permanent improvement fund and $605,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($1,235,000.00)
Attachments: 1. 0995-2019EXP, 2. STS534363
Explanation
This legislation authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) and various city agencies to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement (PA) and State Term Schedules (STS) for the replacement of desktop computers, computer related products, and equipment.

Ordinance 2027-2018 authorized establishing PA003347 with Brown Enterprise Solutions, LLC and PA003354 with SoftChoice, LLC, for the purchase of Dell and HP computers and accessories, respectively. Both contracts will expire on April 30, 2020, with an option to renew for one additional year

Additionally, this ordinance authorizes purchasing computers and accessories off state term schedules STS-033-534363 with Synnex Corporation for the purchase of Microsoft and Fujitsu Computers. This schedule expires on November 28, 2019. The Department of Technology will reach out to at least three dealers of the above-named state term contract for quotes prior to processing any purchase requisition and/or purchase order.
Passage of this ordinance will authorize purchasing Dell, HP and Microsoft and Fujitsu computers and accessories off these agreements and contracts for the Department of Technology and various other city agencies.

The computers and related peripherals being replaced are outdated and/or obsolete and are vital to the daily operations of the City of Columbus. Replacement of these computers and peripherals is crucial for continued efficiency so that the City of Columbus can access applications critical to daily operations.

This ordinance also authorizes the amendment of the 2018 capital improvements budget (CIB) and the subsequent appropriation, transfer and expenditure of $630,000.00 within the General Permanent Improvement Fund for the purchase of the above-described computer equipment.

Additional expenditures totaling $605,000.00, also for the purchase of new and replacement...

Click here for full text