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File #: 1040-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/8/2019 In control: Finance Committee
On agenda: 5/6/2019 Final action: 5/9/2019
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Parker Hoses and Accessories with Hersh Packing and Rubber Company; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107. ($1.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Parker Hoses and Accessories with Hersh Packing and Rubber Company. The Division of Fleet Management is the primary user for Parker Hoses and Accessories. Parker Hoses and Accessories are used to repair City vehicles. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 4, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.


The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011834). One (1) bid was received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Hersh Packing and Rubber Company, CC# 004276 expires 6/30/2021, All Items, $1.00
Total Estimated Annual Expenditure: $60,000.00, Division of Fleet Management, the primary user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Parker Hoses and Accessories with Hersh Packing and Rubber Company; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107. ($1.00).

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