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File #: 1096-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/12/2019 In control: Finance Committee
On agenda: 5/6/2019 Final action:
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sodium Chloride with Cargill, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to waive the provisions of competitive bidding. ($1.00)
Attachments: 1. 1096-2019 BidWaiverForm
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sodium Chloride with Cargill, Inc. The Division of Water is the primary user of Hi-Grade Sodium Chloride used as an Ion exchange agent for potable water at the Dublin Road Water Treatment Plant. The term of the proposed option contract would be approximately one year, expiring July 31, 2020, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code 329 relating to competitive bidding, (Request for Quotation No. RFQ011284). The Purchasing Office opened formal bids on March 21, 2019. One (1) bid was received. The specifications originally requested a two (2) year contract but the vendor specified a one year contract in their response, which now requires a waiver to accept the change in contract term.

The Purchasing Office is recommending award to lowest, responsible and best bidder as follows:

Cargill, Inc., CC# 007812 expires 10/6/2019, All Items, $1.00

Total Estimated Annual Expenditure: $360,000, Division of Water, sole user.

This company is not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sodium Chloride with Cargill, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO0...

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