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File #: 1101-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/12/2019 In control: Finance Committee
On agenda: 4/29/2019 Final action: 5/2/2019
Title: To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Remanufactured Completed Assembly Truck Parts with Reliable Transmission Service - Midwest, Inc. and Rush Truck Centers of Ohio, Inc.; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($2.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Remanufactured Completed Assembly Truck Parts with Reliable Transmission Service - Midwest, Inc. and Rush Truck Centers of Ohio, Inc. The Division of Fleet Management is the primary user for Remanufactured Completed Assembly Truck Parts. Remanufactured Completed Assembly Truck Parts are used to repair City vehicles. The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 28, 2019. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011691). Three (3) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Reliable Transmission Service - Midwest, Inc., CC# 028904, expires 5/31/2021, Items 1-4, $1.00
Rush Truck Centers of Ohio, Inc., CC# 008512, expires 5/31/2021, Items 5-9, $1.00

Total Estimated Annual Expenditure: $50,000.00, Division of Fleet Management, the primary user

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as no contract currently exist for the purchase of these re-manufactured parts.

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO00110...

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