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File #: 1113-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/15/2019 In control: Finance Committee
On agenda: 4/29/2019 Final action: 5/2/2019
Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for auto body repair services for the Fleet Management Division per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $200,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($200,000.00)
Attachments: 1. Ord 1113-2019 Legislation Template.pdf
Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with appropriate Universal Term Contracts for auto body repair services, on behalf of the Fleet Management Division, in order to repair and service City vehicles. Purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office.

Keens Body Shop, Inc. - EIN# 31-0854439, CC004390, Vendor# 004390 - PA003363 exp. 6/30/2020

During 2019, the Fleet Management Division is budgeted to spend $1.4 million for services to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment.

Fiscal Impact: This ordinance authorizes an expenditure of $200,000 from the Fleet Management Operating Fund from previously established Universal Term Contracts for auto body repair services related to City vehicles. In 2018, the Fleet Management Division expended $326,395 for auto body repair. In 2017, $232,354 was expended.

Emergency action is requested to ensure that purchase orders can be established in a timely manner to ensure uninterrupted auto body repair services, thereby keeping vehicles in operation.

Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for auto body repair services for the Fleet Management Division per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $200,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($200,000.00)

Body
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purchasing Office for auto...

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