Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Public Safety to enter into contract with The Saunders Company, LLC to provide community outreach and engagement activities related to the search for a new City of Columbus, Chief of Police. The Saunders Company, LLC will work with the Police Chief Search Advisory Committee, City Administration staff, and Division of Police staff to design, recommend, and implement a robust and transparent process to ascertain the needs and expectations of City of Columbus communities from a broad range of stakeholders.
The process will include both surveys and engaging in various community meetings and outreach events with a broad range of residents, community groups, as well as police officers. Community engagement will encompass Area Commissions, Clergy and Faith-Based organizations, Young Professionals Groups, Columbus City Schools, Public Libraries, among others. This process will result in a detailed report summarizing all community engagement activities and related findings and will then be utilized by the City to develop a candidate profile that matches the needs and expectations of the greater Columbus community.
The City of Columbus, utilized a Request for Proposals (RFP) process to identify and assess qualified firms. Proposals were submitted in accordance with Section329.25 of the Columbus City COde and after the evaluation of proposals, The Saunders Company, LLC received the highest overall score from the RFP committee and as such is being recommended for this community outreach and engagement contract.
The Saunders Company, LLC; Federal Tax ID# 46-4722967, CC#:008789, expires 10/22/2020, EBO_MBE
Fiscal Impact: This legislation authorizes the transfer and expenditure of $49,900.00 from the General Fund with The Saunders Company, LLC to provide community outreach and engagement related to the search for a new City of Columbus, Chief of Police. Funding in the amount of $49,900.00 is budgeted and available within the 2019 General Fund Budget.
Emergency action is requested so that a contract can be entered into immediately and community outreach and engagement activities can begin without delay.
Title
To authorize the Director of the Department of Public Safety to enter into contract with The Saunders Company, LLC to provide community outreach and engagement activities related to the search for a new City of Columbus, Chief of Police; to authorize the transfer of $49,900.00 from the Department of Finance and Management to the Department of Public Safety within the General Fund; to authorize the expenditure of $49,900.00 from the General Fund; and to declare an emergency ($49,900.00)
Body
WHEREAS, the City has a need for community outreach and engagement activities related to the search for a new City of Columbus, Chief of Police; and
WHEREAS, this process is needed in order to ascertain the needs and expectations from a broad range of community stakeholders and will include both surveys and engagement activities with residents, and various community groups; and
WHEREAS, this process will result in a detailed report summarizing all community engagement activities and related findings and will then be utilized by the City to develop a candidate profile that matches the needs and expectations of the greater Columbus community; and
WHEREAS, the City of Columbus utilized a Request for Proposals (RFP) process to identify and assess qualified firms. Through this process The Saunders Company, LLC, received the highest overall score from the RFP committee and as such is being recommended for this community outreach and engagement contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Director to enter into contract with The Saunders Company, LLC to provide community outreach and engagement activities related to the search for a new City of Columbus, Chief of Police so that such activities can begin without delay, for the preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Safety is hereby authorized to enter into contract with The Saunders Company, LLC to provide community outreach and engagement activities related to the search for a new City of Columbus, Chief of Police.
SECTION 2. That the transfer of $49,900.00, or so much thereof as may be needed, is hereby authorized within Fund 1000 General Fund, from Dept-Div 4501 Financial Management, Object Class 10 - Transfer Out to Dept-Div 3001 Public Safety Director’s Office, Object Class 03 - Contractual Services per the account codes in the attachment to this ordinance.
See Attached File: Ord 1152-2019 Legislation Template.xls
SECTION 3. That the expenditure of up to $49,900.00, or so much thereof as may be needed pursuant to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1152-2019 Legislation Template.xls
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 6. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.