Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Company for the Resurfacing 2019 Project 1 project and to provide payment for construction inspection services.
This contract resurfaces 36 City streets and constructs 236 ADA curb ramps along those streets. The work includes milling the existing pavement, overlaying with new asphalt concrete, minor curb replacement, replacing curb and sidewalk associated with installing ADA wheelchair ramps, and full depth pavement replacement where warranted.
The estimated Notice to Proceed date is April 29, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on March 7, 2019, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Strawser Paving Company |
$5,743,679.45 |
Columbus, OH |
Majority |
|
Decker Construction Co. |
$6,234,470.95 |
Columbus, OH |
Majority |
|
Shelly & Sands, Inc. |
$6,284,269.90 |
Columbus, OH |
Majority |
|
Kokosing Construction Co. |
$6,434,417.07 |
Columbus, OH |
Majority |
Award is to be made to Strawser Paving Company as the lowest responsive and responsible and best bidder. The bid terms and conditions contained Special Provision 146 allowing the contract amount to be adjusted to match the available funding. The amount of the contract will be $5,670,170.90. The amount of construction inspection services will be $368,829.10. The total legislated amount is $6,039,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
This legislation is contingent upon the 2019 substantial amendment legislation (0926-2019) being passed by City Council. It is also contingent upon receiving final approval of the U.S. Department of Housing and Urban Development (HUD) for the project after the substantial amendment legislation has passed.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company is CC006114 and expires 1/18/21.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A reimbursable grant in the Community Development Act Fund, Fund 2248, provided by the U.S. Department of Housing and Urban Development (HUD) in the amount of $6,039,000.00 will fund construction for this project. Funds will need to be appropriated.
This legislation is contingent upon the 2019 substantial amendment legislation (0926-2019) being passed by City Council. It is also contingent upon receiving final approval of the U.S. Department of Housing and Urban Development (HUD) for the project after the substantial amendment legislation has passed.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into contract with Strawser Paving Company for the Resurfacing 2019 Project 1 project; to authorize the appropriation and expenditure of up to $6,039,000.00 from the Community Development Act Fund for the project; and to declare an emergency. ($6,039,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Resurfacing 2019 Project 1 project; and
WHEREAS, the work for this project consists of resurfacing 36 City streets and constructing 236 ADA curb ramps along those streets; and
WHEREAS, Strawser Paving Company will be awarded the contract for the Resurfacing 2019 Project 1 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing 2019 Project 1 project for construction expense along with inspection services; and
WHEREAS, funding is available for this project through a reimbursable grant in the Community Development Block Grant provided by the United States Department of Housing and Urban Development; and
WHEREAS, this legislation is contingent upon the 2019 substantial amendment legislation (0926-2019) being passed by City Council and also contingent upon receiving final approval of the U.S. Department of Housing and Urban Development (HUD) for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to complete the project and expend the grant funds by the grant deadline of the end of October 2019, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $6,039,000.00 is appropriated in Fund 2248 (Community Development Act Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Company Inc., 1595 Frank Road, Columbus, Ohio, 43223, for the Resurfacing 2019 Project 1 project in the amount of up to $5,670,170.90 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction inspection costs associated with the project up to a maximum of $368,829.10.
SECTION 3. That the expenditure of $6,039,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2248 (Community Development Act Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That this legislation is passed contingent upon the 2019 substantial amendment legislation (0926-2019) being passed by City Council, and is contingent upon receiving final approval of the U.S. Department of Housing and Urban Development (HUD) for the project.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.