Explanation
This ordinance authorizes and directs the Director of Recreation and Parks to accept a grant from the Ohio Department of Education in the amount of $2,500,000.00 for the operation of the 2019 Summer Food Service Program and to enter into contract with the Columbus City Schools in the amount of $2,300,000.00.
Background: The Summer Food Service Program is administered by the U.S. Department of Agriculture through the Ohio Department of Education. The program provides nutritionally balanced breakfasts, lunches, and snacks to qualified children in need during the summer months. The program will serve approximately 195,000 breakfast meals, 340,000 lunch meals, and 95,000 snacks. Thousands of children will be served through this program at 240 sites throughout the greater Columbus area.
The Contract compliance number for Columbus City Schools is: 31 6400416.
Principal Parties:
Columbus City Schools
Joe Brown
Director of Food Service
jbrown@columbus.k12.oh.us
614.365.5671
Fiscal Impact: $2,300,000.00 is required and budgeted in the Recreation and Parks Grant Fund to meet the financial obligation of this contract.
Emergency Justification: An emergency is being requested so the contract can be in place for the beginning of the program on June 1, 2019.
Title
To authorize and direct the Director of Recreation and Parks to accept a grant from the Ohio Department of Education in the amount of $2,500,000.00 for the 2019 Summer Food Program; to authorize the appropriation of $2,500,000.00 to the Recreation and Parks Grant Fund 2283; to enter into an agreement with Columbus City Schools in the amount of $2,300,000.00 for the preparation and delivery of meals for the Summer Food Program; to authorize the expenditure of $2,300,000.00 from the Recreation and Parks Grant Fund 2283; and to declare an emergency. ($2,500,000.00)
Body
WHEREAS, the Ohio Department of Education has awarded the city of Columbus a grant for the 2019 Summer Food Service program; and
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to accept a grant from the Ohio Department of Education in the amount of $2,500,00.00 for the operation of the 2019 Summer Food Service Program; and
WHEREAS, the City will enter into agreement with Columbus City Schools in the amount of $2,300,000.00 for the preparation and delivery of meals for the Summer Food Program; and
WHEREAS, it is necessary to authorize the expenditure of $2,300,000.00 from the Recreation and Parks Grant Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department that it is immediately necessary to authorize the Director to accept the grant and enter into an agreement with Columbus City schools so payment can be made to the City in a timely manner and the program can begin June 1, 2019, all for the preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized and directed to accept a grant from the Ohio Department of Education in the amount of $2,500,000.00.
SECTION 2. That from the unappropriated monies in the Recreation and Parks Grant Fund 2283, and from all monies estimated to come into said fund from any and all sources during the grant period and upon receipt of an executed grant agreement, the sum of $2,500,000.00 and any other eligible interest earned during the grant period is appropriated to Fund 2283 Recreation and Parks Grant Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into a contract with Columbus City Schools in the amount of $2,300,000.00 for the preparation and delivery of meals for the 2019 Summer Food Service Program in accordance with the specifications on file in the Recreation and Parks Department, and upon receipt of an executed grant agreement.
SECTION 4. That the expenditure of $2,300,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2283 Recreation and Parks Grant Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which it originated in accordance with all applicable grant agreements.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.