Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Jess Howard Electric Co. for $99,508.22 (incl. $9,000 contingency) for construction services for demolition of existing and installation of new solar LED lighting at Big Walnut Park located at 5000 E. Livingston Ave, Columbus, Oh 43227.
This project will replace 10 existing non-working Metal Halide street style lamps with solar charged, battery powered LED lighting units. The new lights will be placed on the existing poles to minimize project costs and reduce construction impacts to the park.
As part of the project, an additional new solar charged battery powered LED light will be installed at the Retreat at Turnberry entry drive 11680 Refugee Rd. for additional safety for park users and shelter house rentals.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on March 1, 2019 and received by the Recreation and Parks Department on March 19, 2019. One Bid was received from:
Company
Jess Howard Electric Company (MAJ)
After reviewing the bid that was submitted, it was determined that Jess Howard Electric Co. was the lowest and most responsive bidder.
Principal Parties:
Jess Howard Electric Co.
6630 Taylor Rd.
Blacklick, OH 43004
Tim Howard Jr., 614.861.1300
CCN: CC# 006108
Emergency Justification: An emergency is being requested due to the products required for installation have long lead times (90-120 days). Materials will need to be ordered in early May to begin construction by late summer 2019.
Benefits to the Public: Lighting provides visibility and improved safety for park users and nearby residents. Solar charged lighting also lowers operational costs making the park more sustainable.
Community Input Issues: We have numerous requests for lighting from the public. Many requests have been made to the Permits section by residents renting the shelter houses stating that the parks and entry drives are dark and require better visibility during evening rentals.
Area(s) Affected: Planning Areas Mid-East 57 and Far East 58
Master Plan Relation: This project supports the departments Master Plan by improving infrastructure relating to lighting (Action Plan Table 6.1). Disconnecting from the electrical grid and providing solar charged lighting also pushes the Department towards greater sustainability.
Fiscal Impact: $99,508.22 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Jess Howard Electric Co. for construction services, demolition of existing and installation of new solar LED lighting at Big Walnut Park; to authorize the transfer of $99,508.22 between projects within the Recreation and Parks Voted Bond Fund; to amend the 2018 Capital Improvements Budget; to authorize the expenditure $99,508.22 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($99,508.22)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with Jess Howard Electric Co. for construction services, demolition of existing and installation of new solar LED lighting at Big Walnut Park; and
WHEREAS, it is necessary to authorize the transfer of $99,508.22 between projects within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to amend the 2018 Capital Improvements Budget; and
WHEREAS, it is necessary to authorize the expenditure of $90,508.22 with a contingency of $9,000.00 for a total of $99,508.22 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract as materials will need to be ordered in early May to begin construction by late summer 2019 to the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Jess Howard Electric Co. for construction services, demolition of existing and installation of new solar LED lighting at Big Walnut Park.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $99,508.22 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510017-100001; Park and Playground - Misc. (Voted Carryover) / $0 / $6,451 / $6,451 (to match cash)
Fund 7702; P510017-100008; Wilson Rd. Park Development (Voted Carryover) / $0 / $5,220 / $5,220 (to match cash)
Fund 7702; P510017-100339; Saunders Park (Voted Carryover) / $0 / $27,655 / $27,655 (to match cash)
Fund 7702; P510018-201703; Asphalt Improvements 2017 (Voted Carryover) / $0 / $4,855 / $4,855 (to match cash)
Fund 7702; P510023-100000; Franklin Park Cascades Improvements (Voted Carryover) / $0 / $15,083 / $15,083 (to match cash)
Fund 7702; P510035-100004; Facility Improvements - Contingencies (Voted Carryover) / $0 / $1,187 / $1,187 (to match cash)
Fund 7702; P510035-100151; Indian Village Lodge Improvements (Voted Carryover) / $0 / $13,424 / $13,424 (to match cash)
Fund 7702; P510035-100271; Misc. Recreation Center Improvements (Voted Carryover) / $0 / $5,200 / $5,200 (to match cash)
Fund 7702; P510112-100000; Park Acquisition (Voted Carryover) / $0 / $4,142 / $4,142 (to match cash)
Fund 7702; P510112-100106; Planning Area 6 Land Acquisition (Voted Carryover) / $0 / $29,275 / $29,275 (to match cash)
Fund 7702; P510017-100001; Park and Playground - Misc. (Voted Carryover) / $6,451 / ($6,451) / $0
Fund 7702; P510017-100008; Wilson Rd. Park Development (Voted Carryover) / $5,220 / ($5,220) / $0
Fund 7702; P510017-100339; Saunders Park (Voted Carryover) / $27,655 / ($27,655) / $0
Fund 7702; P510018-201703; Asphalt Improvements 2017 (Voted Carryover) / $4,855 / ($4,855) / $0
Fund 7702; P510023-100000; Franklin Park Cascades Improvements (Voted Carryover) / $15,083 / ($15,083) / $0
Fund 7702; P510035-100004; Facility Improvements - Contingencies (Voted Carryover) / $1,187 / ($1,187) / $0
Fund 7702; P510035-100151; Indian Village Lodge Improvements (Voted Carryover) / $13,424 / ($13,424) / $0
Fund 7702; P510035-100271; Misc. Recreation Center Improvements (Voted Carryover) / $5,200 / ($5,200) / $0
Fund 7702; P510112-100000; Park Acquisition (Voted Carryover) / $4,142 / ($4,142) / $0
Fund 7702; P510112-100106; Planning Area 6 Land Acquisition (Voted Carryover) / $29,275 / ($16,291) / $12,984
Fund 7702; P510100-201802; Big Walnut LED Lighting Improvements (Voted Carryover) / $0 / $99,508 / $99,508
SECTION 7. For the purpose stated in Section 1, the expenditure of $99,508.22 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.