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File #: 0997-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/2/2019 In control: Public Service & Transportation Committee
On agenda: 5/6/2019 Final action: 5/9/2019
Title: To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify an existing Construction Guaranteed Maximum Reimbursement Agreement with 85 North High Street, LLC and to encumber additional funds in the amount of $110,000.00 to support the construction and construction administration and inspection services relative to the Downtown Streetscape - 85 North High Street - Edwards project; to authorize the expenditure of $110,000.00 within the Streets and Highways Bond Fund; and to declare an emergency. ($110,000.00)
Attachments: 1. Ordinance 0997-2019 Accounting Codes
Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify an existing Construction Reimbursement Agreement with 85 North High Street, LLC (hereinafter the “Developer”) and to encumber additional funds in the amount of up to $110,000.00 necessary for the construction and inspection of the Downtown Streetscape - 85 North High Street - Edwards project (the “Project”).

The aforementioned Project encompasses various improvements to North High Street, West Gay Street, and Long Street, including: installing new sidewalks, curb, landscaping and lighting along the west side of North High Street between West Gay Street and West Long Street; removing and replacing existing sidewalks and curb along the south side of West Long Street (between North High Street and North Wall Street) and the north side of West Gay Street (between North High Street and North Wall Street); and installing a concrete bus pad on East Long Street between Wall Street and North High Street benefitting the Central Ohio Transit Authority.

Ordinance No. 3394-2018 authorized the Director of Public Service to enter into a Construction Reimbursement Agreement in the amount of up to $732,000.00 with the Developer and to separately encumber funds for the City to perform construction administration and inspection services in an amount of up to $82,000.00, for a total commitment of up to $820,000.00. The funds appropriated and encumbered by said Ordinance were based on an estimate of costs prepared when the Project was still in the design phase.

The City recently solicited bids for construction of the Project and anticipates awarding a contract to the lowest, responsive, responsible, and best bidder on behalf of the Developer. The apparent low bid received by the City on March 5, 2019, substantially exceeded both the preliminary cost estimate and the budgeted amount for the Project. The total amount now needed for the Project is $929,566.00, which includes $845,060....

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