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File #: 1009-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/3/2019 In control: Public Safety Committee
On agenda: 5/6/2019 Final action: 5/9/2019
Title: To authorize and direct the Finance and Management Director to enter into contract with Promega Corp. for the purchase of two (2) Maxwell RSC 48 Premier Systems which includes installation, qualification, as well as the premier warranties and the purchase of one (1) Maxwell FSC DNA IQ Casework Kit for the Division of Police Crime Lab; to waive the competitive bidding provisions of the Columbus City Code Chapter 329; to authorize the expenditure of $109,165.35 from the General Government Grant Funds; and to declare an emergency. ($109,165.35)
Attachments: 1. Promega Quote, 2. Promega sole source documents, 3. 2019 Promega Corp., 4. G331906 email, 5. Waiver Form_Promega_G331906
Explanation
The City of Columbus Department of Public Safety, Division of Police has a need to purchase two (2) Maxwell ® RSC 48 Premier Systems which includes installation, qualification, as well as the premier warranties and the purchase of one (1) Maxwell ® FSC DNA IQ ™ Casework Kit. The DNA extraction instruments will be used by the DNA unit to perform DNA extractions on evidentiary samples. The Division of Police Crime Lab was awarded the Forensic DNA Laboratory Efficiency Improvement and Capacity Enhancement (EICE) Program Grant award from the National Institute of Justice for the specific purchases of two Promega Maxwell ® RSC 48 Premier Systems and one Maxwell ® FSC DNA IQ ™ Casework Kit.

Bid Information: Prior to the grant application was submitted the Division of Police Crime Lab performed an internal laboratory study to determine the performance of comparable DNA extraction instruments. The study compared two other instruments along with the Maxwell ® RSC 48 Premier System and the Maxwell System consistently produced higher DNA quantification values than the other two instruments. With this information the Crime Lab has determined that they would be able to increase their capacity but would also enhance the quality of the DNA Profiles. This research thus provided the Crime Lab with sufficient information and data to apply for the grant and thus was awarded the grant for the purchase of this machine due to the fact that it matched all the criteria for improving efficiency and the capacity in which the lab would operate. The award was made based on the items requested in their application and any deviations from their approved award would require the submission of a Grant Adjustment Notice to the National Institute of Justice (NIJ), with uncertain approval. Promega Corp. is the only vendor that can provide Maxwell ® RSC 48 Premier System and the Maxwell ® FSC DNA IQ ™ DNA as they are the only manufacturer of this specific product. Therefore, the...

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