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File #: 1056-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/9/2019 In control: Public Service & Transportation Committee
On agenda: 5/6/2019 Final action: 5/9/2019
Title: To authorize the Director of Public Service to modify an existing service contract with PRIME 3SG for document imaging services; to authorize the expenditure of $10,248.01 from the Street Construction and Maintenance Repair Fund; and to declare an emergency. ($10,248.01)
Attachments: 1. Ordinance 1056-2019 Accounting Codes
Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a contract with PRIME 3SG, the technology division of PRIME AE Group, relative to the provision of electronic document imaging service to optimize document storage and retrieval within the Department of Public Service.
Ordinance 1592-2015 authorized the Director of Finance and Management, on behalf of the Department of Public Service, to establish purchase orders for the aforementioned services from two State of Ohio State Term Schedules (STS): State Term Schedule #800071-2, which has been replaced by the State with State Term Schedule #80448, expiring August 30, 2018; and State Term Schedule # 533272-3, expiring March 31, 2021. Pursuant to that legislation, the Department of Public Service executed a one-year service contract with PRIME 3SG for the conversion of existing Public Service files into electronic format and the storage of those images in an Enterprise Information Management system.

Ordinance 2324-2016 authorized the Director of Public Service to execute contract modification to extend the contract term through December 31, 2017, to facilitate the completion of the original project scope and the delivery of additional services as needed.
Ordinance 0188-2018 authorized the Director of Public Service to execute a second contract modification to extend the contract term through December 31, 2018, to facilitate the delivery of additional services requested by the Department of Public Service. PRIME 3SG performed said services; however, the purchase order established to support the associated costs was cancelled before final payment could be tendered to PRIME 3SG for those services.
This legislation authorizes the encumbrance and expenditure of the requisite funds necessary to satisfy the obligation owed to PRIME 3SG upon closeout of that contract.
2. CONTRACT COMPLIANCE
The contract compliance number for PRIME AE Group, Inc. is CC002102, which expires Se...

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