Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Construction, Inc., for the Resurfacing - Preventive Surface Treatments project and to provide payment for construction, construction administration, and construction inspection services.
This contract consists of the crack sealing of 140 City streets and the slurry sealing of 117 City streets. The plan also calls for areas of full depth pavement repair, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is May 16, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on March 19, 2019, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
American Pavements, Inc. $1,444,988.16 Plain City, Ohio Majority
Strawser Construction, Inc. $1,472,523.58 Columbus, Ohio Majority
Bituminous Pavement Sys. $1,546,592.23 Columbus, Ohio Majority
American Pavements, Inc., was the low bidder. American Pavement’s construction pre-qualification status is expired so their bid is considered non-responsive. No anomalies were found with the response from the second lowest bidder, Strawser Construction, Inc. Award is to be made to Strawser Construction, Inc., as the lowest responsive and responsible and best bidder for their bid of $1,472,523.58. The amount of construction administration and inspection services will be $132,527.12. The total legislated amount is $1,605,050.70.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Construction, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Construction, Inc. is CC002336 and expires 5/21/20.
3. PRE-QUALIFICATION STATUS
Strawser Construction, Inc., and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $1,605,050.70 are available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project. A transfer of cash is required to establish funding in the correct project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to prevent further damage to roads.
Title
To amend the 2018 Capital Improvement budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Strawser Construction, Inc., for the Resurfacing - Preventive Surface Treatments project; to authorize the expenditure of up to $1,605,050.70 from the Streets and Highways Bond Fund for the Resurfacing - Preventive Surface Treatments Project; and to declare an emergency. ($1,605,050.70)
Body
WHEREAS, the Department of Public Service is engaged in the Resurfacing - Preventive Surface Treatments project; and
WHEREAS, the work for this project consists of the crack sealing of 140 City streets and the slurry sealing of 117 City streets. The plan also calls for areas of full depth pavement repair, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Construction, Inc., will be awarded the contract for the Resurfacing - Preventive Surface Treatments project; and
WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing - Preventive Surface Treatments project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Strawser Construction, Inc., to prevent further damage to roads, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project Number / Project Name / Current / Change /C.I.B. as Amended
7704 / P530104-100004 / Alley Rehabilitation - Misc. (Voted 2016 Debt SIT Supported) / $1,339,834.00 / ($589,834.00) / $750,000.00
7704 / P530210-100001 / Curb Reconstruction - Curb Reimbursement Program (Voted 2016 Debt SIT Supported) / $50,000.00 / ($50,000.00) / $0.00
7704 / P530161-100170 / Roadway Improvements - Rathbone Avenue (Voted 2016 Debt SIT Supported) / $191,640.00 / ($191,640.00) / $0.00
7704 / P530105-100012 / Brick Rehabilitation - Brick Street Sanding (Voted Carryover) / $250,000.00 / ($250,000.00) / $0.00
7704 / P530161-100085 / Roadway Improvements - Westbelt Park Concrete (Voted 2016 Debt SIT Supported) / $719,493.00 / ($523,577.00) / $195,916.00
7704 / P530282-952018 / Resurfacing Preventive Surface Treatments (Voted 2016 Debt SIT Supported) / $0.00 / $1,355,051.00 / $1,355,051.00
7704 / P530282-952018 / Resurfacing Preventive Surface Treatments (Voted Carryover) / $0.00 / $250,000.00 / $250,000.00
SECTION 2. That the transfer of $589,834.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530104-100004 (Alley Rehabilitation - Misc.), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530282-952018 (Resurfacing - Preventive Surface Treatments), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $50,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Traffic Management), Project P530210-100001 (Curb Reconstruction - Curb Reimbursement Program), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530282-952018 (Resurfacing - Preventive Surface Treatments), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the transfer of $191,640.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530161-100170 (Roadway Improvements - Rathbone Avenue), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530282-952018 (Resurfacing - Preventive Surface Treatments), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the transfer of $250,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530105-100012 (Brick Rehabilitation - Brick Street Sanding), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530282-952018 (Resurfacing - Preventive Surface Treatments), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the transfer of $523,576.70, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530161-100085 (Roadway Improvements - Westbelt Park Concrete), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530282-952018 (Resurfacing - Preventive Surface Treatments), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Construction, Inc., 1392 Dublin Road, Columbus, Ohio, 43215, for the Resurfacing - Preventive Surface Treatments project in the amount of up to $1,472,523.58 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $132,527.12.
SECTION 8. That the expenditure of $1,605,050.70, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-952018 (Resurfacing - Preventive Surface Treatments), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.