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File #: 1130-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/17/2019 In control: Public Utilities Committee
On agenda: 5/13/2019 Final action: 5/15/2019
Title: To authorize the Director of Public Utilities to enter into a three-year Invasive Plant Management contract with Hickman Lawn Care, Inc.; and to authorize the expenditure of $90,000.00 for the first phase of the contract from the Water Operating Fund. ($90,000.00)
Attachments: 1. 1130-2019 DAX Financial Coding, 2. 1130-2019 Info Sheet
Explanation

This legislation authorizes the Director of the Department of Public Utilities to enter into a three-year contract with Hickman Lawn Care, Inc. up to $444,710.00 for invasive plant and unwanted woody vegitation growth management services.

The Department of Public Utilities, Division of Water advertised Invitation to Bid RFQ011905 on March 25, 2019. Nine (9) vendors were solicited and the Director of Public Utilities received bids from two (2) vendors on April 5, 2019. After reviewing and evaluating the bids, the Division of Water recommended the award of the contract be made to Hickman Lawn Care, Inc. as the lowest responsible and responsive bidder.

Services under this agreement are to be provided over a period of three (3) years. Funds for the project shall be reviewed and approved each year of the three-year contract by City Council and the Mayor, along with the Auditor's certification of funds. Notwithstanding any provision in this Agreement to the contrary, the maximum obligation of the City for services described in this agreement for the period commencing on July 1, 2019 through February 29, 2020 ("Phase 1") is limited to the amount of ninety thousand dollars ($90,000.00), unless all the following occur: this Agreement is modified in writing; City Council enacts an ordinance approving the new amount; the Mayor has authorized the additional amount; and the Auditor has certified the additional funds. The City is not obligated to spend the maximum obligation authorized under this Agreement. Phase 2 costs under this agreement for the period from March 1, 2020 through February 28, 2021 are estimated at one hundred seventy seven thousand three hundred fifty five dollars ($177,355.00). Phase 3 costs for the period from March 1, 2021 through February 28, 2022 are estimated at one hundred seventy seven thousand three hundred fifty five dollars ($177,355.00).

The City may, at any time during the performance of the services under this Agree...

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