Explanation
BACKGROUND: This ordinance authorizes a contract for the purchase of Conducted Electrical Weapons (CEWs) and supplies from Vance's Outdoor Inc., for the Division of Police in the amount of $319,401.72. The Department of Public Safety, Division of Police needs to establish a contract for the purchase of replacement Conducted Electrical Weapons (CEWs) and supplies. The Division of Police believes that only the Conducted Electrical Weapons manufactured by Taser International Inc., are acceptable due to street use, training, certification, and re-certification required for all police officers. There is only one supplier in the Ohio area authorized to sell Conducted Electrical Weapons (CEWs), cartridges, warranties, and accessories. Taser International has stated that the only authorized dealer in Ohio is Vance's Outdoors Inc. This purchase by the City of Columbus is from a State of Ohio contract which is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other government entities.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Bid Information: A State of Ohio Term Contract exists for this purchase, Index #STS847 Contract #80051
Emergency Designation: Emergency legislation is requested to replenish current CEW’s and training cartridges as soon as possible for ongoing training exercises.
Contract Compliance Number: CC009245 expires 07/06/2019
FISCAL IMPACT: This ordinance authorizes an expenditure of $319,401.72 from the General Fund, the Law Enforcement Contraband Seizure Fund, and the General Permanent Improvement Fund for the purchase of Conducted Electrical Weapons (CEWs) and supplies from Vance Outdoors Inc. $271,419.96 was encumbered/spent in 2018 for this purpose, $213,745.95 was encumbered/spent in 2017, and $225,438.70 was encumbered/spent in 2016. This ordinance also amends the 2018 Capital Improvement Budget (CIB) and transfers funds within the General Improvement Budget for this purpose.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of Conducted Electrical Weapons (CEWs) and supplies with Vance's Outdoors Inc. for the Division of Police from a State of Ohio Term Contract; to amend the 2018 Capital Improvement Budget; to authorize the appropriation and transfer of funds within the General Improvement Fund; to authorize the expenditure of $319,401.72 from the General Fund, the Law Enforcement Contraband Seizure Fund, and the General Permanent Improvement Fund; and to declare an emergency. ($319,401.72)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; and,
WHEREAS, the Division of Police needs to purchase Conducted Electrical Weapons (CEWs) and supplies; and,
WHEREAS, Vance's Outdoors Inc. is the only authorized dealer in Ohio for Taser International; and,
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office exists for these purchases; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of Conducted Electrical Weapons (CEWs) and supplies to maintain the supply, thereby preserving the public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget be amended in Fund 7748 as follows:
Project Number Project Name Funding Current CIB Amendment Revised CIB
P748999-100000 Unallocated GPIF Carryover $1,013,107 ($36,419) $976,688
P330036-100000 Police Equipment GPIF Carryover $0 $36,419 $36,419
SECTION 2. That the Finance and Management Director be and is hereby authorized to enter into a contract with Vance's Outdoors Inc. for the option to purchase Conducted Electrical Weapons (CEWs) and supplies in accordance with the existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with Vance’s Outdoors, the purchase from which was authorized by Ordinance 582-87.
SECTION 3. That the appropriation and transfer of $36,419.00, or so much thereof as may be needed, is hereby authorized between projects within the General Permanent Improvement Fund 7748 per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $319,401.72 or so much thereof as may be needed, is hereby authorized in the General Fund, the Law Enforcement Contraband Seizure Fund, and the General Permanent Improvement Fund in Object Class 02 Supplies and Materials and Object Class 06 Capital Outlay Expenditures per the accounting codes in the spreadsheets attached to this ordinance.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.