Explanation
1. BACKGROUND:
To authorize the Director of Finance and Management to enter into a contract with ESEC Corporation dba Columbus Peterbilt for the purchase of one (1) CNG powered semi-truck with trailer. This equipment will be used by the Division of Infrastructure Management to transport equipment and replaces an existing semi-truck that is beyond its useful life.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ011555). The Purchasing office solicited registered vendors and two (2) bids were received. After reviewing the bids, the Division of Infrastructure recommends an award be made to ESEC Corporation dba Columbus Peterbilt in the amount of $255,099.00 as the lowest, responsive, responsible and best bidder.
Company Name Bid Amount City/State Majority/MBE/FBE
ESEC Corporation $255,099.00 Grove City/OH Majority
FYDA Freightliner $268,518.00 Columbus/OH Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ESEC Corporation.
2. CONTRACT COMPLIANCE:
ESEC Corporation contract compliance number is CC006602 and expires 4/15/2021.
3. FISCAL IMPACT: Funding for this equipment was budgeted and is available with the Street and Highway Bonds Fund (Fund 7704).
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that this replacement truck can be put into service as quickly as possible.
Title
To authorize the Director of Finance and Management to establish a contract with ESEC Corporation for the purchase of one CNG powered semi-truck with trailer for the Division of Infrastructure Management; to authorize the expenditure of $255,099.00 from the Street and Highway Bonds Fund; and to declare an emergency. ($255,099.00)
Body
WHEREAS, the Purchasing Office opened formal bids on April 4, 2019 for the purchase of one CNG powered semi-truck and trailer; and
WHEREAS, the Division of Infrastructure Management recommends an award be made to the lowest, responsive, responsible and best bidder, ESEC Corporation. and
WHEREAS, the semi- truck will be used to transport equipment and supplies; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract with ESEC Corporation, for the semi-truck and trailer in the amount of up to $255,099.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with ESEC Corporation so that this replacement truck can be put into service as quickly as possible thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with ESEC Corporation for the purchase of one CNG powered semi-truck and trailer for the Division of Infrastructure Management in accordance with RFQ011555 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $255,099.00 or as much thereof as may be needed is hereby authorized in Fund 7704, the Street and Highway Bonds Fund, Dept-Div 5911 (Division of Infrastructure Management) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.