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File #: 1136-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/17/2019 In control: Public Utilities Committee
On agenda: 5/13/2019 Final action: 5/15/2019
Title: To authorize the Director of Public Utilities to renew the professional engineering services agreement with Advanced Engineering Consultants for the Parsons Avenue Water Plant HVAC Improvements Project for the Division of Water; to authorize a transfer and expenditure up to $461,400.00 within the Water General Obligations Bond Fund; and to amend the 2018 Capital Improvements Budget. ($461,400.00)
Attachments: 1. ORD 1136-2019 Information, 2. ORD 1136-2019 Utilization, 3. ORD 1136-2019 map, 4. ORD 1136-2019 Funding
Explanation

1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Advanced Engineering Consultants for the Parsons Avenue Water Plant HVAC Improvements Project, Capital Improvements Project No. 690513-100000, Division of Water Contract No. 2193.

Work under the original agreement included engineering and architectural design services to evaluate and renovate the various existing HVAC systems at the Parsons Avenue Water Plant. A Preliminary Design Technical Memorandum was provided which indicated what HVAC repair and replacement work was needed to be performed during construction.

This Renewal No. 1 (current) will provide the Detailed Design (Phase 2) services for the project and will conclude with the delivery of the bid documents and assistance during bidding.

FUTURE RENEWAL: Renewal No. 2 will provide the planned engineering services during construction (Phase 3) for the project. These engineering services during construction will include reviewing submittals, responding to RFIs and making any requested site visits.

The Community Planning area for this project is 64 - Far South.

1.1 Amount of additional funds to be expended: $461,400.00
Original Contract Amount: $ 150,000.00 (PO097725)
Renewal #1 (current): $ 461,400.00
Renewal #2 (future): $ 375,000.00
Total (Orig. + Renewal No’s 1-2): $ 986,400.00

1.2. Reason other procurement processes are not used:
The Detailed Design (Phase 2) services for this contract renewal 1 were included in the RFP advertisement for which the Division received proposals on August 4, 2017 from three interested firms. The current consultant has since gained detailed knowledge of the condition of the existing HVAC systems at PAWP that is essential for completing the detailed design. Awarding this work to a new consultant would requir...

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