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File #: 1161-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/18/2019 In control: Finance Committee
On agenda: 5/13/2019 Final action: 5/15/2019
Title: To authorize the Director of the Department of Finance and Management to establish contracts and purchase orders for the purchase of new, pre-owned, and reconditioned office seating, case goods and systems furniture, in accordance with the terms and conditions of State of Ohio Cooperative Contract(s) and City Universal Term Contracts; to authorize an amendment to, and a transfer and appropriation within, the General Permanent Improvement Fund; and to authorize the expenditure of $50,000.00 from the General Permanent Improvement Fund. ($50,000.00)
Attachments: 1. Ordinance 1161-2019 Funding Attachment.pdf
Explanation

BACKGROUND: The Real Estate Management Office and Facilities Management Division oversee a variety of smaller office renovation projects that often include the requirement to acquire either new, pre-owned, or reconditioned office case goods, systems furniture, seating or a combination thereof, and ancillary services related to delivery, installation, modification, and cleaning of pre-owned and reconditioned items to meet project needs.

This ordinance authorizes the Finance and Management Director to establish purchase orders to acquire either new, pre-owned, or reconditioned office case goods, systems furniture, seating or a combination thereof, and related ancillary services for smaller office renovation projects under the purview of the Real Estate Management Office and Facilities Management Division. These purchase orders will be in accordance with the terms and conditions of either previously established City Universal Term Contracts, State Term cooperative contracts or Chapter 329 of Columbus City Codes. City agencies are authorized to participate in Ohio Department of Administrative Services (DAS) cooperative contracts as authorized under Ordinance #582-87. The utilization of State Term contracts is sometimes necessary, as the City currently does not have a Universal Term Contract for office case goods and systems furniture. A listing of these State Term Contracts and related expiration dates are contained in the summary attached to this ordinance.

CONTRACT COMPLIANCE:
Not applicable.

FISCAL IMPACT: This ordinance amends the 2018 Capital Improvements Budget and authorizes an expenditure of up to $50,000.00 from the General Permanent Improvement Fund for furniture purchases and ancillary related services for various small renovation projects either from previously established competitively bid City contracts, City Universal Term Contracts, State Term contracts, or in accordance with Chapter 329 Columbus City Codes.

Title

To authori...

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