Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director, on behalf of the Division of Police, to associate all general budget reservations resulting from this ordinance with the universal term contract purchase agreement with Arrow Energy to purchase jet “A” fuel for the Division of Police helicopters based on the current universal term contract. Helicopters are used to patrol the airspace above the City of Columbus and will be flying an average of 500 hours per month. The average fuel burn is approximately 25 gallons per hour. This purchase of jet fuel will permit the helicopters to continue full operations through February 2020.
Bid Information: The Purchasing Office has established a purchase agreement for the purchase of jet “A” fuel with Arrow Energy, Inc.
Contract Compliance No.: CC72167-101020, expires July 7, 2019
FISCAL IMPACT: This ordinance authorizes an expenditure of $233,000.00 for the purchase of jet “A” fuel with Arrow Energy, Inc. Funds totaling $203,000.00 were budgeted within the 2019 Police General Fund budget for this expense as well as $130,000.00 budgeted within the Law Enforcement Contraband Seizure Fund. $100,000.00 has already been encumbered in 2019 for the purchase of jet “A” fuel. The total expended or encumbered in previous years was as follows: $333,000.00 in 2018, $268,000 in 2017, and $125,000.00 in 2016.
Title
To authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance to Arrow Energy, Inc. for the purchase of jet “A” fuel for the Division of Police from an existing universal term contract; to authorize the expenditure of $233,000.00 from the General Fund and Law Enforcement Contraband Seizure Fund. ($233,000.00)
Body
WHEREAS, the Purchasing Office has established a purchase agreement for jet “A” fuel with Arrow Energy, Inc.; and,
WHEREAS, there is a need for the Department of Public Safety, Division of Police, to fly turbine helicopters for the patrol of airspace for the City of Columbus; and,
WHEREAS, it is necessary to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance to the existing universal term contract with Arrow Energy, Inc. for the purchase of jet “A” fuel for the Division of Police; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement with Arrow Energy, Inc. for the purchase of jet "A" fuel for the Department of Public Safety, Division of Police.
SECTION 2. That the expenditure of $233,000.00 or so much thereof as may be needed, is hereby authorized within the Division of Police General Fund and Law Enforcement Contraband Seizure Fund in object class 02 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.