Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Greenscapes Landscape Co., Inc. for the installation of 282 street trees in the UIRF districts of LAVA-C and South Side neighborhoods.
Background: The Department of Development has funding in place through the Urban Infrastructure Recovery Fund to replace street trees in eleven of the Neighborhood Commercial Revitalization (NCR) areas throughout the City of Columbus over the next five years. The new plantings in the LAVA-C and South Side neighborhoods will represent a diverse species of trees selected specifically for each planting location and takes into consideration the specific site restrictions that will help to maximize the Urban Tree Canopy and reduce storm water run-off. The trees were also specifically selected to not interfere with nearby utilities or structures. The community leaders requested to add new trees to their aging urban tree canopy and add more green to their neighborhood. This project will support the mission of the Recreation and Parks Master Plan by adding trees to the Columbus Urban Tree Canopy and replacing trees lost to the Emerald Ash Borer and other causes of tree mortality. Increasing the tree canopy will increase the health and wellness of Columbus citizens by reducing storm water run-off, reducing utility costs within the communities, and reducing air pollution.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on December 28, 2018 and received by the Recreation and Parks Department on January 15, 2019.
Company Status Amount
Greenscapes (MAJ) $84,318.00
Custom Landscape (MAJ) $85,784.40
Obersons Nursery and Landscapes (MAJ) $150,424.00
After reviewing the proposals that were submitted, it was determine that Greenscapes Landscape Co. was the lowest and most responsive bidder.
Greenscapes Landscape Co. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Greenscape landscape Company
4220 Winchester Pike
Columbus Ohio 43232
Tom Kuhn, 614-830-2606
CCN: 31-1027889
August 17, 2019
Emergency Justification: An emergency is being requested as tree planting has specific periods of time when it is most beneficial to plant trees. Trees will need to be ordered, stumps removed and the trees planted before ideal planting conditions are lost to warmer summer temperatures.
Benefits to the Public: These plantings will increase the Urban Tree Canopy which reduces storm water run-off, reduces utility costs to nearby homes and businesses, and reduces air pollution.
Area(s) Affected: Planning Areas 62, 63
Master Plan Relation: This project supports the department's Master Plan by planting trees intended to both replace and add to the City of Columbus’ urban tree canopy. It will be adding to the total overall canopy levels and is helping to replace trees lost due to the Emerald Ash Borer and other causes of tree mortality.
Fiscal Impact: The base cost of this project is $84,318.00 with a contingency of $5,000.00 for a total of $89,318.00. $89,318.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Greenscapes Landscape Co., Inc. for the installation of 282 street trees in the UIRF districts of LAVA-C and South Side neighborhoods; to amend the 2018 Capital Improvements Budget; to authorize the expenditure $89,318.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($89,318.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with Greenscapes Landscape Co., Inc. for the installation of 282 street trees in the UIRF districts of LAVA-C and South Side neighborhoods; and
WHEREAS, it is necessary to amend the 2018 Capital Improvements Budget; and
WHEREAS, it is necessary to authorize the expenditure of $84,318.00 with a contingency of $5,000.00 for a total of $89,318.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract as tree planting has specific periods of time when it is most beneficial to plant trees adding to the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Greenscapes Landscape Co., Inc. for the installation of 282 street trees in the UIRF districts of LAVA-C and South Side neighborhoods.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
7702/P440006-100000/UIRF (Voted Carryover)/$43,934/$88,031/$131,965
7702/P440006-100000/UIRF (Voted Carryover)/$131,965/($89,319)/$42,646
7702/P440006-102026/Livingston Ave Commission Area Trees (Voted Carryover)/$0/$26,796/$26,796
7702/P440006-102134/UIRF- South Side Trees (Voted Carryover)/$0/$62,523/$62,523
SECTION 6. For the purpose stated in Section 1, the expenditure of $89,318.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.