Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all general budget reservations resulting from this legislation with the appropriate universal term contract purchase agreement established with Softchoice for the purchase of desktop computers, computer related products, and equipment for the Division of Support Services. The computers and equipment purchased will be used for the CAD refresh. The current computers have been in service since 2012 and are in need of replacement and need to have the Windows 10 operating system.
Contract Compliance: Softchoice No. CC022312 expires 1/16/2020.
Emergency Designation: The Public Safety Department respectfully requests that this legislation be considered an emergency measure to allow for the immediate funding needed for the replacement of computers and related equipment for the CAD refresh.
FISCAL IMPACT: This ordinance authorizes the expenditure of $70,000.00 within the General Permanent Improvement Fund for the purchase of desktop computers, computer related products, and equipment from the Universal Term Contract established by the Department of Finance and Management via ordinance 1933-2018, passed by Council in July 2018. This ordinance also amends the 2018 Capital Improvement Budget (CIB) and transfers funds within the General Permanent Improvement budget for this purchase.
Title
To amend the 2018 Capital Improvement Budget; to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with Softchoice for the replacement of desktop computers, computer related products, and equipment for the Division of Support Services; to authorize the expenditure of $70,000.00 from the General Permanent Improvement Fund; and to declare an emergency. ($70,000.00)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; and,
WHEREAS, there is a need to purchase desktop computers, computer related products, and equipment for the Division of Support Services to continue with the CAD refresh; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Finance and Management Director to associate all general budget reservations resulting from this legislation with the appropriate purchase agreement established with Softchoice, for the purchase of desktop computers, computer related products, and equipment for the continuation of the CAD refresh for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget be amended in Fund 7748 as follows:
Project Number Project Name Funding Current CIB Amendment Revised CIB
P748999-100000 Unallocated GPIF Carryover $976,688 ($70,000) $906,688
P320020-100000 Safety System Updates GPIF Carryover $0 $70,000 $70,000
SECTION 2. That the appropriation and transfer of $70,000.00, or so much thereof as may be needed, is hereby authorized between projects within the General Permanent Improvement Fund 7748 per the account codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract with Softchoice, for the purchase of replacement desktop computers, computer related products, and equipment for the Division of Support Services
SECTION 4. That the expenditure of $70,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Permanent Improvement Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.