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File #: 1084-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/11/2019 In control: Technology Committee
On agenda: 5/13/2019 Final action: 5/15/2019
Title: To authorize the appropriation of $291,179.08 to the Information Services Operating Fund, Columbus City Schools Telephone Services subfund; to authorize the Director of the Department of Technology to modify an existing contract with CDW Government, LLC to continue to receive expert Cisco Engineering services for various City of Columbus projects; to authorize the expenditure of $164,780.00 from the Information Services Operating Fund, Columbus City Schools Telephone Services subfund and $82,420.00 from the Information Services Operating subfund, and to declare an emergency. ($247,200.00)
Attachments: 1. 1084-2019EXP, 2. City of Columbus - Cisco Resource - 04.10.19, 3. CDW Govt original contract
Explanation
This ordinance authorizes the Director of the Department of Technology to modify an existing contract with CDW Government, LLC in order to continue to receive expert Cisco Engineering services for various City of Columbus technology projects. The original contract was executed on 12/12/2018, for a one year term with two-one year renewal options. The term of this modification will be from the date of a confirmed purchase order to 12/11/2019. The total cost of this modification is $247,200.00. Of this total, $164,780.00 is from the Information Services Operating Fund, Columbus City Schools Telephone Services subfund and the balance of $82,420.00 is from the Information Services Operating subfund.
The original contract was established via PO149133 with a term of 12/12/2018 to 12/11/2019. The initial contract structure was such that funds were divided among various positions and service offerings, thereby limiting the department's flexibility on accessing the needed services. Thus, it was determined early on that the projects would be better served by redistributing the funds rather than assigning them to a particular position or service. To do so, however, required a modification of the contract, which was done under ordinance #:0250-2019 passed by Council on January 28, 2019 authorizing a change order, to better align the funds/hours with the needs of the department. This ordinance authorizes an additional $247,200.00 modification by increasing the hours available on the contract.
Notable projects that will benefit from the use of expert Cisco services include various “Smart City” initiatives (such as the IPv6 implementation for the CTSS/ CVE project where additional expertise is needed for proper implementation of the new CVE Network); and Public Utilities’ smart metering project (which receives direct technical in-house assistance from the Department of Technology) requiring advanced design expertise on machine network and IoT traffic segmentation.
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