Explanation
BACKGROUND: This legislation authorizes the appropriation and expenditure of funds within the Public Safety Initiative Subfund for body worn camera software and maintenance, and authorizes the Finance and Management Director to associate all general budget reservations resulting from this legislation with the appropriate universal term contract purchase agreement established with Enforcement Video, LLC., dba WatchGuard Video, for the purchase of software maintenance and support for the Columbus Division of Police's body worn camera (BWC) project. Body Worn Cameras are a video recording system that is typically utilized by law enforcement to record interactions with the public or gather video evidence at crime scenes.
Bid Information: The Department of Finance and Management, through RFQ001428, received and evaluated twelve (12) proposals and recommended an award be made to Enforcement Video, LLC dba WatchGuard Video. Ordinance 3078-2016, prepared by the Finance and Management Department, established an option contract (UTC) with this company.
Contract Compliance: Enforcement Video, LLC dba WatchGuard Video; CC017898, expired 11/14/2018; The vendor will be contract compliant prior to passage.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency Designation: Emergency action is requested as funds are needed immediately in order to purchase said BWC software maintenance and support for the Columbus Division of Police.
FISCAL IMPACT: This ordinance authorizes the appropriation and expenditure of $180,000.00 within the Public Safety Initiative Subfund for the purchase of BWC software maintenance and support for the Division of Police from the universal term contract established by the Department of Finance and Management.
Title
To authorize the appropriation and expenditure of funds within the Public Safety Initiative Subfund in the amount of $180,000.00; to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement with Enforcement Video, LLC for the purchase of software maintenance and support for the Division of Police's body worn camera program; and to declare an emergency. ($180,000.00)
Body
WHEREAS, it is necessary to authorize the appropriation and expenditure of funds within the Public Safety Initiative Subfund; and,
WHEREAS, there is a need to purchase body worn camera software maintenance and support in order for the Division of Police to continue the project started in 2016; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids and selected the highest ranked offeror to negotiate a contract for the provision of the BWC program for the Columbus Division of Police; and,
WHEREAS, it is necessary to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement for the purchase of software maintenance and support for the Division of Police's BWC program; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Finance and Management Director to associate all general budget reservations resulting from this legislation with the appropriate purchase agreement established with Enforcement Video, LLC, dba WatchGuard Video, for the purchase of BWC software and maintenance for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract with Enforcement Video, LLC, dba WatchGuard Video, for the purchase of software maintenance and support for the Columbus Division of Police.
SECTION 2. That the appropriation and expenditure of $180,000.00, or so much thereof as may be needed, is hereby authorized within the Public Safety Initiatives Subfund per the account codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.