Explanation
Background:
This legislation authorizes Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to enter into the first consecutive one (1)year renewal option with Apelles, LLC, Capital Recovery Systems, Inc., Linebarger, Goggan, Blair & Sampson, LLP, and the Law Offices of Robert A. Schuerger Co., LPA for the provision of collection services for the Municipal Court Clerk’s Office; authorizes an expenditure of $350,000.00.
Ordinance 1684-2016 authorized the Municipal Court Clerk to enter into the three (3) year contract, with three (3) consecutive one (1) year renewal options with Apelles, LLC, Capital Recovery Systems, Inc., Linebarger, Goggan, Blair & Sampson, LLP, and the Law Offices of Robert A. Schuerger Co., LPA for collection services for the Municipal Court Clerk’s Office.
The contract is self-funding in that the percentage charged for collecting the receivables is added to the total debt collected, pursuant to ORC 2335.24, ORC 2335.19 and Ordinance 0130-2009, thereby negating costs to the City of Columbus for this service.
Bid Information:
The Municipal Court Clerk's Office solicited formal competitive bids through Requests for Proposals (RFQ 001289) for collection services, in accordance with Columbus City Code 329. The Municipal Court Clerk’s Office received six (6) proposals. The proposals were reviewed by a committee of three (3) and evaluated in accordance with the committee's criteria. The committee selected the four highest scored companies. In agreement with the committee, the Municipal Court Clerk awarded the bid to the four collection companies listed below:
Contract Compliance:
Apelles, LLC; Contract Compliance # 41-2104380; Expiration Date: 01/24/2020; Vendor # 007901
Capital Recovery Systems, Inc.: Contract Compliance # 31-1570459; Expiration Date: 07/16/2020; Vendor # 005578
Linebarger, Goggan, Blair & Sampson, LLP; Contract Compliance # 74-2864602; Expiration Date: 03/06/2021; Vendor # 010047
The Law Offices of Robert A. Schuerger Co., LPA; Contract Compliance #35-2353532; Expiration Date: 02/26/2020; Vendor # 017436
Contracts:
Ordinance: 1684-2016: $244,000.00
Ordinance: 0704-2017: $10,000.00
Ordinance: 0745-2017: $290,000.00
Ordinance: 0401-2018; $32,000.00
Ordinance: 0410-2018; $308.000.00
Ordinance: 1179-2019; $350,000.00
These companies are not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: Funds totaling $350,000.00 are available in the 2019 Collection Fund.
Title
To authorize the Municipal Court Clerk to enter into the contracts with Apelles, LLC, Capital Recovery Systems, Inc., Linebarger, Goggan, Blair & Sampson, LLP and The Law Offices of Robert A. Schuerger Co., LPA for the provision of collection services and to authorize an expenditure up to $350,000.00 from the Municipal Court Clerk collection fund.($350,000.00)
Body
WHEREAS, Ordinance 1684-2016 authorized the Municipal Court Clerk to enter into the three (3) year contract, with three (3) consecutive one (1) year renewal options with Apelles, LLC, Capital Recovery Systems, Inc., Linebarger, Goggan, Blair & Sampson, LLP, and the Law Offices of Robert A. Schuerger Co., LPA for collection services for the Municipal Court Clerk’s Office; and
WHEREAS, it is necessary to enter into the first consecutive one (1) year renewal option with Apelles, LLC, Capital Recovery Systems, Inc., Linebarger, Goggan, Blair & Sampson, LLP, and the Law Offices of Robert A. Schuerger Co., LPA for collection services for the Municipal Court Clerk’s Office; and,
WHEREAS, it has become necessary in the usual daily operation of the City to authorize the Municipal Court Clerk to enter into the first consecutive one (1) year renewal option with Apelles, LLC, Capital Recovery Systems, Inc., Linebarger, Goggan, Blair & Sampson, LLP, and the Law Offices of Robert A. Schuerger Co., LPA for collection services for the Municipal Court Clerk's Office, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Franklin County Municipal Court is hereby authorized to enter into the first consecutive one (1)year renewal option with Apelles, LLC for the provision of collection services in the amount of $87,500.00 for the Municipal Court Clerk’s Office.
SECTION 2. That the Franklin County Municipal Court is hereby authorized to enter into the first consecutive one (1) year renewal option with Capital Recovery Systems, Inc. for the provision of collection services in the amount of $87,500.00 for the Municipal Court Clerk’s Office.
SECTION 3. That the Franklin County Municipal Court is hereby authorized to enter into the first consecutive one (1) year renewal option Linebarger, Goggan, Blair & Sampson, LLP for the provision of collection services in the amount of $87,500.00 for the Municipal Court Clerk’s Office.
SECTION 4. That the Franklin County Municipal Court is hereby authorized to enter into the first consecutive one (1) year renewal option with The Law Offices of Robert A. Schuerger Co., LPA for the provision of collection services in the amount of $87,500.00 for the Municipal Court Clerk’s Office.
SECTION 5. That the expenditure of $350,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2295 (Collection Fund), Department-Division 2601 (Municipal Court Clerk), Object Class 03 (Contractual Services), per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.