Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify an existing contract with Precision Concrete Cutting, Inc., to add funds in the amount of up to $4,560.00, for the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 project.
This contract was bid as a one year contract with two one-year renewal options. The original list of sites to service was reduced to match the available funding. This is an unplanned modification to increase contract funding in the amount of $4,560.00 in order to pay for additional work sites added to the contract.
The project work consists of removal of trip hazards resulting from a difference in the elevation of abutting sidewalk panels within the corporation limits of the City of Columbus. The method of repair for this contract will be by saw cutting the panel horizontally to eliminate vertical difference and result in a smooth uniform surface. Collection and removal of resulting debris is included as part of the repair and incidental to that work. Any resulting crack or void of ½” or greater is to be filled with an approved material. This method is faster and considerably less expensive than removing sidewalk panels and replacing them.
Precision Concrete Cutting, Inc. still has remaining work to complete on this project. It is most cost effective to have them finish the remaining work sites and punch list work and make these fixes at the same time. The modification will save time and construction fees as opposed to initiating a procurement effort for another construction contract specific to this project.
The original contract amount: $100,000.00 (PO014511, Ord. 1427-2016)
The total of Modification No. 1: $20,000.00 (PO037476, Ord. 2562-2016)
The total of Modification No. 2: $125,000.00 (PO060299, Ord. 0670-2017)
The total of Modification No. 3: $15,000.00 (PO091768, Ord. 2616-2017)
The total of Modification No. 4: $125,000.00 (PO124971, Ord. 1297-2018)
The total of Modification No. 5: $4,560.00 Current Ordinance
The contract amount including all modifications: $389,560.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Precision Concrete Cutting, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Precision Concrete Cutting is CC012566 and expires 3/8/2021.
3. FISCAL IMPACT
Funding for this project is budgeted and available within the Department of Public Service’s Street Construction Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested so that construction can begin as quickly as possible to complete work on the affected sidewalks and to allow the sidewalks listed within the project plans and specifications to be available to the public for the highest provision of pedestrian safety.
Title
To authorize the Director of Public Service to modify and increase the contract with Precision Concrete Cutting, Inc., in connection with the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 project; to authorize the expenditure of up to $4,560.00 within the Department of Public Service Street Construction Maintenance and Repair Fund to pay for the project; and to declare an emergency. ($4,560.00)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 project, authorized by ordinance no. 1427-2016, contract no. PO015411; and
WHEREAS, this project consists of removal of trip hazards resulting from a difference in the elevation of abutting sidewalk panels within the corporation limits of the City of Columbus; and
WHEREAS, Modification 1 authorized by ordinance no. 2562-2016, contract no. PO037476 increased the project funding by $20,000.00 to do additional work; and
WHEREAS, Modification 2 authorized by ordinance no. 0670-2017, contract no. PO060299 extended the contract for 1 year and increased the project funding by $125,000.00 for the 2017 work; and
WHEREAS, Modification number 3 was authorized by ordinance number 2616-2017, contract no. PO091768 added additional locations to the work to be performed in 2017 and to add $15,000.00 to fund the work; and
WHEREAS, Modification number 4 was authorized by ordinance number 1297-2018, contract no. PO124971 extended the contract for 1 year and increased the project funding by $125,000.00 to fund the work; and
WHEREAS, the Department of Public Service has determined it to be in the City's best interest to modify contract no. PO014511 to add funding for the purpose of performing additional work on the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 project; and
WHEREAS, it is necessary to provide funds to pay for the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into this contract modification as quickly as possible to complete work on the affected sidewalks and to allow the sidewalks listed within the project plans and specifications to be available to the public for the highest provision of pedestrian safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify and increase contract no. PO014511 with Precision Concrete Cutting, Inc., 640B Lakeview Plaza Blvd, Worthington, Ohio, 43085, for the performance of the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 contract in an amount of up to $4,560.00, or so much thereof as may be needed.
SECTION 2. That the expenditure of $4,560.00 or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.