Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Stantec Consulting Services for the Land Stewardship Update Project, Capital Improvements Project No. 690557-100000, Division of Water Contract No. 2147.
The Department desires a program for managing City-owned property adjacent to the drinking water sources of Hoover, O’Shaughnessy, and Griggs Reservoirs. This project will create a detailed and complete manual for a revised “land stewardship program” to protect the environmental integrity of the City’s properties along the reservoirs’ shorelines and the drinking water supplies, while addressing the City’s willingness to allow adjacent property owners to perform stewardship activities on city property.
Under Phase 1 (original agreement), a preliminary assessment study and draft design standards and sunset guidance document services were performed.
Under Renewal No. 1 (current - Phase 2), detailed eligibility determination and updated program implementation services for all city-owned reservoir property will be performed.
FUTURE RENEWAL: If authorized, Phase 3 (Renewal No. 2) will address more complex concepts that may develop or be discovered during the initial two phases of this project, and unexpected situations requiring unique solutions or plans.
See “Ord #1241-2019 Information”, Item No. 5 for a more detailed description of all phases.
The Community Planning Area for this project is “N/A” since the project covers several communities.
1.1 Amount of additional funds to be expended: $903,800.00
Original Contract Amount: $ 529,500.00 (PO098680)
Renewal #1 (current): $ 903,800.00
Renewal #2 (future): $ 250,000.00
Total (Orig. + Renewal No’s 1-2): $1,683,300.00
1.2. Reason other procurement processes are not used:
Phase 2 services were included in the RFP advertisement for which the Division received proposals on July 28, 2017. Stantec has since gained detailed knowledge of the design standards criteria and City-owned reservoir property that is essential for completing the detailed eligibility for all adjacent property owners interested in participating in the land stewardship program. Awarding this work to a new consultant would require duplication of the preliminary assessment study work already performed, increasing project costs and extending the project schedule.
1.3. How cost of renewal was determined:
Stantec projected the hours/resources necessary to complete Phase 2 services based on anticipated design needs and historical information from associated studies/Phase 1, and the resulting scope and cost was reviewed by the City.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This program will continue protection of the environmental integrity of the landscape through promoting riparian buffers (which reduce sedimentation), providing embankment stabilization, naturally filtering storm water runoff and other potential pollutant sources, and protecting the City-owned property adjacent to Hoover, O’Shaughnessy, and Griggs Reservoirs.
The program will protect the environmental integrity of the reservoirs’ shorelines and drinking water supplies while addressing the City’s willingness to allow adjacent property owners to perform stewardship activities on City property.
Communication and briefings with external stakeholders is planned. Open-house presentations are anticipated to be conducted throughout 2019.
3. CONTRACT COMPLIANCE INFO: 11-2167170, expires 9/7/19, MAJ, DAX No. 0462
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services.
4. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund for this expenditure.
Title
To authorize the Director of Public Utilities to renew the professional engineering services agreement with Stantec Consulting Services for the Land Stewardship Update Project; for the Division of Water; and to authorize an expenditure up to $903,800.00 within the Water General Obligations Bond Fund. ($903,800.00)
Body
WHEREAS, Contract No. PO098680 was authorized by Ordinance No. 2998-2017, passed December 11, 2017, was executed on January 12, 2018, and approved by the City Attorney on January 19, 2018, for the Land Stewardship Update Project; and
WHEREAS, Contract Renewal #1 (current) is needed for detailed eligibility determination and updated program implementation services for all City-owned reservoir property (Phase 2); and
WHEREAS, if authorized, Contract Renewal #2 will address more complex concepts that may develop or be discovered during the initial two phases of this project, and unexpected situations requiring unique solutions or plans; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to renew the professional engineering services agreement with Stantec Consulting Services for the Land Stewardship Update Project; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew the professional engineering services agreement with Stantec Consulting Services, for the Land Stewardship Update Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew the professional engineering services agreement with Stantec Consulting Services (FID #31-1612308); 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204; for the Land Stewardship Update Project, in an amount up to $903,800.00.
SECTION 2. That this Renewal is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That an expenditure of $903,800.00 or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.